School Administrative Assistant - Organized & Impactful

ViziRecruiter,LLC.; Middleburg (FL); On-site; USD 38,000 - 46,000; Full time

Job summary

Charter Schools USA is seeking an Administrative Assistant to ensure the smooth operation of the school office and support the Principal in daily activities. The role involves dictation transcription, appointment scheduling, and preparing memos and presentations.

Ideal candidates will be highly organized, proficient in Microsoft Office and SIS, and capable of handling confidential information in a fast-paced educational environment.

Qualifications

• High School diploma or equivalent required.
• Proficient with Microsoft Office (Word, Excel, PowerPoint) and email communication.
• Experience with a Student Information System (SIS) is preferred.

Responsibilities

• Maintains the principal's schedule and coordinates meetings.
• Takes and transcribes dictation for reports and memos.
• Prepares evaluations, newsletters, and presentations as directed by the Principal.
• Coordinates substitute teacher assignments and related records.
• Files, archives and retrieves documents efficiently.
• Handles routine office tasks such as mail, copy duties, and front-desk reception.
• Manages purchase orders and tracks office supplies.

Skills

Microsoft Office

SIS

Communication skills

Organization

Teamwork

Education

High School diploma or equivalent

Tools

Microsoft Word

Excel

PowerPoint

Job description

Charter Schools USA is seeking an Administrative Assistant to ensure the smooth operation of the school office and support the Principal in daily activities. The role involves dictation transcription, appointment scheduling, and preparing memos and presentations.

Ideal candidates will be highly organized, proficient in Microsoft Office and SIS, and capable of handling confidential information in a fast-paced educational environment.