Sales Administrative Assistant

GQR Healthcare; Omaha (NE); On-site; USD 25,000 - 32,000; Part time

Job summary

GQR Healthcare in Omaha, Nebraska is seeking a part-time Sales Support Specialist to help keep our Locum Tenens operations running smoothly. The role suits someone who is highly organized, detail-oriented, and comfortable working in a deadline-driven environment, with payroll, timekeeping, and administrative support experience as a plus.

You will assist with timesheets, provider expenses, and pay documentation, coordinate with payroll and internal teams, and help ensure weekly payroll deadlines

Qualifications

• Experience in payroll, timekeeping, billing or admin tasks.
• Strong attention to detail and ability to meet deadlines.
• Excellent organizational and communication skills.

Responsibilities

• Provide cross-functional support to client/provider relations, internal sales operations, payroll, and related functions.
• Collect and review provider timesheets, receipts, and supporting documentation.
• Verify hours, rates, expenses, facility information, and approvals; follow up on missing timesheets.
• Prepare payroll documentation and audit time/expense entries.
• Assist providers with payroll questions and Paylocity access; maintain audit-ready records.

Skills

Timekeeping

Administrative support

Healthcare staffing

Customer service

Outlook

Excel

Tools

Outlook

Excel

Job description

Schedule: Part-Time flexibility (Monday, Tuesday, Wednesday preferred)

Compensation: $18.00-$23.00/hour, based on experience

GQR is growing our Locum Tenens Team and looking for a dedicated Sales Support Specialist to help keep one of the most important parts of our business running smoothly.

This is a great opportunity for someone who is highly organized, detail-oriented, and comfortable working in a deadline-driven environment. Experience in recruitment customer service, timekeeping, healthcare staffing, or administrative support is especially relevant.

The Opportunity:

• Provides cross-functional exposure to client and provider relations, internal sales operations, payroll, and other key business functions
• Collect and review provider timesheets, receipts, and supporting documentation
• Verify hours, rates, expenses, facility information, and required approvals
• Follow up on missing or unsigned timesheets
• Apply provider and facility-specific rules to determine billable hours and reimbursable expenses
• Prepare pay summaries and upload completed payroll documentation
• Audit time and expense entries in Bullhorn prior to payroll
• Partner with providers, payroll, and internal teams to resolve discrepancies
• Assist providers with payroll questions, Paylocity access, and 1099 tax documentation
• Maintain organized, accurate, and audit-ready payroll records
• Help ensure weekly payroll deadlines are consistently met
• The opportunity has the potential to evolve into potential career pathways into Business Development, Client Management, Recruitment, and other internal positions with GQR.

What You Bring:

• Healthcare staffing or Locum Tenens experience is a plus, particularly experience working with staffing timesheets, provider expenses, contract or 1099 professionals
• Experience supporting administrative processes such as payroll, timekeeping, billing or comparable detail-oriented tasks
• Strong attention to detail and an ability to catch errors before they become problems
• Excellent organization and time-management skills
• Clear and professional written and verbal communication
• Ability to work independently while managing multiple deadlines
• Proficiency with Outlook, Excel, shared folders, and web-based systems
• Comfortable with direct communication to external stakeholders (clients, providers, etc.)