Administrative Assistant

Solvo Global Inc.; United States; Remote; USD 38,000 - 54,000; Full time

Job summary

Solvo Global Inc. is seeking an Administrative Assistant to support staffing and workforce operations, serving as operational liaison between leadership, senior recruiters, candidates, and employees.

The role handles onboarding, document follow-up, records management, timesheet review, payroll prep, and day-to-day admin tasks, with an emphasis on confidentiality, organization, and effective communication.

Qualifications

• 2+ years of experience in administrative support, HR, staffing, recruiting coordination, payroll support, or customer service.
• Experience with employee onboarding and new-hire documentation.
• Experience reviewing timesheets, attendance records, or payroll-related information is preferred.
• Strong knowledge of Microsoft Office, especially Excel, Outlook, Word, and Teams.
• Experience using ATS, HRIS, payroll, or timekeeping systems is a plus.
• Strong written and verbal communication skills.
• Excellent organization and attention to detail.
• Ability to manage multiple priorities and follow up consistently.
• Professional handling of confidential employee information.
• Staffing agency experience is a strong plus.

Responsibilities

• Support candidate and new-hire onboarding processes
• Follow up on pending documents and onboarding requirements
• Maintain accurate employee and candidate records
• Review timesheets and identify missing hours or discrepancies
• Organize approved timekeeping information for payroll preparation
• Respond to routine employee and candidate questions
• Answer and route incoming calls professionally
• Manage correspondence, spreadsheets, reports, and electronic files
• Support recruiters and leadership with scheduling, data entry, and administrative tasks
• Escalate sensitive or time-sensitive issues to the appropriate team member

Skills

2+ years exp

HR & Admin

Onboarding

Data entry

Customer service

Tools

Excel

Outlook

Word

Teams

Job description

Schedule: Monday to Friday, within the 7:00 AM to 7:00 PM CST availability window. The assigned schedule may vary depending on client requirements.

We are looking for a professional, organized, and highly dependable Administrative Assistant to support our staffing and workforce operations.

This person will serve as an operational liaison between leadership, Senior Recruiters, candidates, and active employees, helping ensure a smooth transition from candidate placement through onboarding and active employment.

Key Responsibilities

• Support candidate and new-hire onboarding processes
• Follow up on pending documents and onboarding requirements
• Maintain accurate employee and candidate records
• Review timesheets and identify missing hours or discrepancies
• Organize approved timekeeping information for payroll preparation
• Respond to routine employee and candidate questions
• Answer and route incoming calls professionally
• Manage correspondence, spreadsheets, reports, and electronic files
• Support recruiters and leadership with scheduling, data entry, and administrative tasks
• Escalate sensitive or time-sensitive issues to the appropriate team member

Requirements

• 2+ years of experience in administrative support, HR, staffing, recruiting coordination, payroll support, or customer service
• Experience with employee onboarding and new-hire documentation
• Experience reviewing timesheets, attendance records, or payroll-related information is preferred
• Strong knowledge of Microsoft Office, especially Excel, Outlook, Word, and Teams
• Experience using ATS, HRIS, payroll, or timekeeping systems is a plus
• Strong written and verbal communication skills
• Excellent organization and attention to detail
• Ability to manage multiple priorities and follow up consistently
• Professional handling of confidential employee information
• English proficiency for professional calls and written communicationStaffing agency experience is a strong plus

Key Skills

Administrative Support | Employee Onboarding | New-Hire Documentation | Timesheet Review | Payroll Support | HR Administration | Recruiter Support | Employee Communication | Customer Service | Data Entry | Records Management | Microsoft Office