Administrative Assistant

Vibrant-LLC; North Liberty (IA); On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

PTO & holidays

Daily pay

Wellness benefit

401K match

Casual office vibe

Growth opportunities

Job summary

Vibrant-LLC in Iowa seeks a reliable Administrative Assistant to provide administrative and clerical support to our team. The ideal candidate will be organized, detail-oriented, and able to handle multiple tasks efficiently in a professional environment.

You will manage calendars, answer calls and emails, and prepare documents, records, and reports while maintaining confidentiality. The role offers standard office hours, PTO, and a supportive, growth-oriented workplace culture.

Qualifications

• High school diploma or equivalent; additional education is a plus.
• Previous administrative or office experience preferred.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Office, Adobe, or similar software.
• Excellent organizational and multitasking skills.
• Strong attention to detail and accuracy.
• Ability to work independently and as part of a team.
• Professional, dependable, and positive attitude.

Responsibilities

• Answer and direct phone calls, emails, and other correspondence.
• Update client and caregiver schedules, meetings, and maintain calendars.
• Prepare, organize, and maintain documents, records, and reports.
• Enter and update information in databases and computer systems.
• Assist with filing, copying, scanning, and general office organization.
• Coordinate meetings, prepare agendas, and take meeting notes when needed.
• Assist with data entry, printing, mailing and other administrative tasks.
• Greet visitors and provide professional customer service.
• Support managers, office staff and field staff with day-to-day administrative needs.
• Maintain confidentiality of company and employee information.
• Perform other administrative duties as assigned.

Skills

Communication skills

Time management

Organizational skills

Multitasking

Teamwork

Education

High school diploma or equivalent

Tools

Microsoft Office

Adobe

Job description

Description

Administrative Assistant

Job Summary
We are seeking a reliable, organized, and detail-oriented Administrative Assistant to provide administrative and clerical support to our team. The ideal candidate will have strong communication skills, excellent time-management abilities, and the ability to handle multiple tasks efficiently in a professional environment.

Benefits:

Office hours 8-5 M-TH, 8-12/5 F (still paid 40 hours-explained at interview)

No on call, no weekends

PTO, sick time/mental health and 8 paid holidays

Access to daily pay

Wellness benefit

401K and company match (after 1 year of service)

Casual & fun office vibe

Work that matters & company that cares

Opportunity for growth

Requirements

Key Responsibilities

• Answer and direct phone calls, emails, and other correspondence.
• Update client and caregiver schedules, meetings, and maintain calendars.
• Prepare, organize, and maintain documents, records, and reports.
• Enter and update information in databases and computer systems.
• Assist with filing, copying, scanning, and general office organization.
• Coordinate meetings, prepare agendas, and take meeting notes when needed.
• Assist with data entry, printing, mailing and other administrative tasks.
• Greet visitors and provide professional customer service.
• Support managers, office staff and field staff with day-to-day administrative needs.
• Maintain confidentiality of company and employee information.
• Perform other administrative duties as assigned.

Qualifications

• High school diploma or equivalent; additional education is a plus.
• Previous administrative or office experience preferred.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Office, Adobe, or similar software.
• Excellent organizational and multitasking skills.
• Strong attention to detail and accuracy.
• Ability to work independently and as part of a team.
• Professional, dependable, and positive attitude.