Sales Administration & Bid Support Specialist

LSTC Group; Hull (TX); On-site; USD 42,000 - 64,000; Full time

Job summary

LSTC Group is seeking a Sales Administrator to provide essential administrative and coordination support to the Business Development and Sales teams. You will help maximise quotation success, maintain accurate sales information, and ensure smooth operation of sales and marketing activities.

The role demands excellent organisation, attention to detail, and the ability to manage multiple priorities across customer engagement, CRM administration, bid support, and marketing initiatives.

Qualifications

• Essential experience in sales administration, business support, or commercial administration.
• Excellent organisational skills and attention to detail.
• Experience using CRM systems to manage customer and sales information.
• Strong written and verbal communication skills.
• Ability to manage multiple tasks and meet deadlines.
• Experience with tender administration, bid portals, or PQQ submissions.
• Experience supporting marketing events, exhibitions, or trade shows.

Responsibilities

• Support preparation, submission, and tracking of quotations to improve conversion.
• Obtain client feedback on bids to support future tender opportunities.
• Assist with production and administration of sales documentation, ensuring records are accurate.
• Maintain and update sales opportunities, leads, and customer information within the CRM.
• Support bid and tender activities through administrative coordination and document management.
• Provide administrative support for PQQs, ensuring information is accurate and submitted on time.
• Attend customer meetings alongside the sales team and record meeting notes.
• Prepare meeting minutes and distribute actions to stakeholders.
• Support marketing activities at conferences, exhibitions, and industry events.
• Assist with trade show planning and event administration.
• Help maintain marketing materials, contact databases, and event records.
• Support lead generation activities arising from events.

Skills

Organisational skills

MS Office proficiency

CRM systems experience

Communication skills

Multi-tasking under deadlines

Education

Sales/Commercial/Marketing qualification

Tools

CRM systems

Job description

LSTC Group is seeking a Sales Administrator to provide essential administrative and coordination support to the Business Development and Sales teams. You will help maximise quotation success, maintain accurate sales information, and ensure smooth operation of sales and marketing activities.

The role demands excellent organisation, attention to detail, and the ability to manage multiple priorities across customer engagement, CRM administration, bid support, and marketing initiatives.