RFP Proposals Coordinator — Hybrid, Growth & Pitches

WTW group; New York (NY); Hybrid; USD 55,000 - 85,000; Full time

Benefits offered by this job

Health & Welfare Benefits

Paid Holidays

401k

Job summary

WTW group is seeking a Project Coordinator to back the RFP team in developing proposals, pitches, and related deliverables. You’ll collaborate with the RFP Team Leader, RFP Operations Leader, and client stakeholders across multiple departments to ensure timely, high-quality submissions.

The role offers exposure to diverse industries, builds skills in strategic communication and business writing, and provides career-pathing opportunities across growth areas.

Qualifications

• Bachelor’s degree preferred in Communications, Marketing, Business, Finance, Liberal Arts, Sociology, Law, or a related field.
• 2–4 years of relevant experience.
• Proficiency in Microsoft Office Suite, with intermediate to advanced Excel skills.
• Strong analytical, troubleshooting, organizational, and planning skills, with excellent attention to detail.
• Excellent written, verbal, and presentation skills.
• Demonstrated ability to engage effectively with stakeholders, work independently, and manage competing priorities.

Responsibilities

• In partnership with the assigned Project Manager, supports the proposal development process and timelines, including kick‑off meetings, content planning, role assignments, proposal outlines, proofreading and rehearsal prep.
• Supports the creation of strategic and competitive RFPs and pitches by aligning responses to client/prospect needs and industry demands.
• Helps with editing executive summaries and other copy for pitches and proposals as determined by the Project Manager or the leadership team.
• Supports the creation of new material based on Willis’ business initiatives, value proposition and client/prospect requests.
• Assists in proofing final drafts of RFPs/pitches, executive summaries and team biographies before submission to the client/prospect, ensuring WTW guidelines and standards are met/exceeded.
• Helps provide company and industry research in connection with the client/prospect participating in the RFP/pitch process to help with content strategy and customization.
• Ensures accurate and timely responses to requests from other corporate services (e.g., Compliance, Technology, Supplier Diversity).
• Helps with maintenance of the team’s content repositories and utilizes these databases to support the proposal process, leveraging templates and content for efficiency and consistency.
• Provides support for strategic and operational initiatives being introduced by the EDGE team leadership.

Skills

Analytical skills

Written and verbal communication

Presentation skills

Stakeholder engagement

2–4 years experience

Education

Bachelor’s degree preferred in Communications, Marketing, Business, Finance, Liberal Arts, Sociology, Law, or related field

Tools

Microsoft Office Suite

Excel

Job description

WTW group is seeking a Project Coordinator to back the RFP team in developing proposals, pitches, and related deliverables. You’ll collaborate with the RFP Team Leader, RFP Operations Leader, and client stakeholders across multiple departments to ensure timely, high-quality submissions.

The role offers exposure to diverse industries, builds skills in strategic communication and business writing, and provides career-pathing opportunities across growth areas.