Proposal Coordinator: Growth-Winning Communications

Progressive Companies; Grand Rapids (MI); On-site; USD 60,000 - 85,000; Full time

Job summary

Progressive Companies is seeking a Proposal Coordinator to drive proposal production from kickoff to submission. You will coordinate outlines, reviews, and Go/No-Go decisions, interfacing with practice leaders and business development to meet deadlines.

You will craft compelling content, manage timelines, and ensure quality across RFPs/RFIs. Strong project management and MS Office proficiency are essential for success in this role.

Qualifications

• BA/BS or equivalent in a related field or an Associate’s Degree plus one year of related experience.
• 3+ years of post-graduate experience in marketing, business development, or sales, including RFIs/RFQs/RFPs.
• Proficiency in Microsoft Office suite (Word, Excel, Outlook).

Responsibilities

• Develop proposal outlines and assign items with due dates for RFI/RFQ/RFP responses.
• Maintain market-specific proposal templates and content components.
• Set up and run Go/No-Go meetings; follow up on action items.
• Use graphics and written content to tell a compelling story; work with Graphic Designer on assets.
• Research project details (square footage, cost, team members, program elements).
• Hold stakeholders to schedule and deadlines for RFI/Q/P; send reminders.
• Assist with interview preparation and presentation development when needed.

Skills

Project management

Problem solving

Proposal production

Communication

Education

Bachelor’s degree in journalism/English/communications/marketing or related field

Tools

Microsoft Office

Deltek Vision

CRM

Sales systems

Job description

Progressive Companies is seeking a Proposal Coordinator to drive proposal production from kickoff to submission. You will coordinate outlines, reviews, and Go/No-Go decisions, interfacing with practice leaders and business development to meet deadlines.

You will craft compelling content, manage timelines, and ensure quality across RFPs/RFIs. Strong project management and MS Office proficiency are essential for success in this role.