RFP/Bid Coordinator (Remote)

Dev; North Carolina; Hybrid; USD 70,000 - 100,000; Full time

Job summary

SmartRecruiters is expanding our proposal organization and looking for a Proposal Coordinator who can contribute to winning large, complex opportunities. You will work closely with Account Executives, Solutions Consultants, and the product team to strategize and develop compelling proposals for major brands.

You will help manage end-to-end proposal delivery, ensure timely submissions, and coordinate inputs from executive, legal, and finance teams to strengthen responses.

Qualifications

• Excellent organisational skills.
• Stellar written communication—craft tender-winning responses.
• Ability to set priorities for others and drive progress with diverse stakeholders.
• Ability to understand and absorb technical concepts.
• Growth mindset and desire to improve processes and systems.

Responsibilities

• Lead the end-to-end process for developing large, complex or multiple proposals ensuring accurate and timely submission.
• Develop and write detailed RFPs that pertain to composite performance, organizational information, assets under management, and/or product-specific data.
• Maintain an understanding of current product capabilities and value statements for proposals.
• Collaborate with Sales and Pre-Sales teams to enhance responses based on learnings.
• Maintain and enhance RFP templates and create document library and FAQs.
• Coordinate internal processes to develop proposals, gathering information from executives, legal, and finance.
• Manage internal document response timelines to meet prospects' requirements.
• Use gathered information to enhance sales training and collateral.
• Interface with customer representatives during fact-finding and proposal pricing justifications.
• Coordinate strategy and deliverables with bid/capture team.
• Prepare and present oral and written reports.

Skills

Organisational skills

Written communication

Prioritisation

Technical comprehension

Growth mindset

Job description

SmartRecruiters is a values-driven, global-minded, and well-funded tech employer on a mission to connect people to jobs at scale. As a global leader in enterprise recruitment software, SmartRecruiters offers a cloud-based global Hiring Success platform that allows teams to attract, select, and hire the best talent. 4,000 companies worldwide rely on SmartRecruiters to achieve hiring success—including brands like Bosch, LinkedIn, Skechers, and Visa—using recruitment marketing, CRM, AI, ATS, and a marketplace of 600+ connected vendors all within one scalable platform.

SmartRecruiters was recognized by Forbes as one of the Best Employers in 2020. We are proud to offer a collaborative, diverse, and remote-friendly work environment, as well as competitive salaries and generous equity. We believe in promotion from within, so high performance can lead to upward mobility. Needless to say, we make sure you’re taken care of. Our inclusive office environment welcomes and respects all.

Job Description

SmartRecruiters is expanding our proposal organization and seeking a Proposal Coordinator that has a track record of being a key contributor to winning new and large complex opportunities. Our team works collaboratively with Account Executives, Solutions Consultants, and our product team to strategize and develop compelling proposals for some of the worlds' top brands.

As Proposal Coordinator, you will have an excellent opportunity to develop a great depth of knowledge of a region and practice area and help develop strategies to position the firm for success. The Proposal Coordinator also supports the end-to-end process for delivering large, complex or multiple proposals ensuring accurate and timely submission.

What you’ll deliver:

• Lead the end-to-end process for developing large, complex or multiple proposals ensuring accurate and timely submission.
• Develop and write detailed RFPs that pertain to composite performance, organizational information, assets under management, and/or product-specific data.
• Maintain a clear understanding of current product capabilities and value statements that can be incorporated into proposals.
• Collaborate with Sales and Pre-Sales field teams in an ongoing effort to enhance responses based on team learnings.
• Responsible for the maintenance and enhancement of RFP templates and creation of document library and FAQs
• Create and manage the internal process to develop proposals, including obtaining key information from a variety of departments including executive, legal, and finance
• Manage internal document response timelines to meet all prospects' requirements
• Use information and knowledge gathered to enhance sales training, sales collateral, and interdepartmental knowledge
• Interface with customer representatives during fact-finding and proposal pricing justifications.
• Coordinate strategy, approach, and deliverables with bid/capture team.
• Prepare and present oral and written reports

Qualifications

We're open to candidates with differing backgrounds, you could already be a seasoned RFP/Bid professional or you might be a Recruiter or Recruitment Admin looking to get into the TA Technology world. More important than your background is that you possess the following:

• Excellent organisational skills
• Stellar written communication, you'll be crafting tender-winning responses so this is key
• Ability to set priorities for others and drive progress toward a shared goal with a diverse group of stakeholders
• Ability to understand and absorb technical concepts
• A growth mindset and desire to look for improvements in processes and systems

Additional Information

SmartRecruiters is proud to be an Equal Employment Opportunity and Aff