Remote Senior Executive Assistant to Global Leadership

eTeam; Illinois; Remote; USD 65,000 - 90,000; Full time

Job summary

eTeam is seeking an executive assistant to support senior leaders in the United States. The role is highly proactive, data-driven, and relies on strong organizational skills to manage calendars across time zones, coordinate travel, and prepare meetings.

Ideal candidates will have 4–6 years of experience, advanced PowerPoint and MS Office skills, and comfort with AI-enabled tools to streamline workflows. This remote-friendly position may eventually offer a Chicago-area office as a future option.

Qualifications

• 4-6 years of executive administrative support in complex, fast-paced organizations.
• Experience supporting multiple senior leaders simultaneously.
• Exceptional organizational, prioritization, and coordination skills.
• Highly proactive with strong ownership mindset and ability to operate independently.
• Strong technology proficiency and comfort using digital tools, collaboration platforms, and AI-enabled tools to improve efficiency.
• Advanced PowerPoint skills to develop polished presentations and leadership communications.
• Strong Microsoft Office skills, especially PowerPoint, Outlook, Excel, and Teams.
• Excellent communication and stakeholder management skills.
• Strong attention to detail and ability to manage multiple priorities in shifting schedules.
• Comfortable working across global teams, cultures, and time zones.
• Ability to exercise sound judgment, discretion, and professionalism with confidential information.
• Experience supporting leadership teams in life sciences, healthcare, manufacturing, pharmaceuticals, biotechnology, or related global industries preferred.

Responsibilities

• Provide executive administrative support to multiple U.S.-based senior leaders within the Advanced Synthesis organization.
• Manage complex calendars across multiple time zones, functions, and stakeholder groups.
• Coordinate domestic and international travel arrangements, itineraries, logistics, and expense management.
• Support meeting preparation, agenda coordination, action tracking, and follow-up activities.
• Help prioritize competing requests and ensure smooth day-to-day executive operations.
• Maintain a high degree of professionalism, discretion, confidentiality, and responsiveness.
• Coordinate U.S.-based leadership meetings, workshops, town halls, customer visits, and events.
• Support planning and logistics for leadership team meetings, conferences, site visits, and commercial events.
• Partner with site teams, internal communications, commercial teams, and leadership stakeholders for alignment.
• Assist with tracking organizational communications, meeting cadences, event planning, and leadership engagement initiatives.
• Coordinate travel logistics for leadership meetings and broader activities.
• Serve as a key coordinating point for U.S.-based activities supporting the broader Advanced Synthesis leadership team.
• Leverage technology, digital tools, and automation to improve efficiency and organization.

Skills

Executive support

Calendar management

Travel coordination

Meeting prep

Communication

PowerPoint

MS Office

Time zone coordination

Discretion & confidentiality

Education

Bachelor's Degree in Business Administration

Tools

Microsoft Teams

Outlook

Excel

AI-enabled tools

Job description

eTeam is seeking an executive assistant to support senior leaders in the United States. The role is highly proactive, data-driven, and relies on strong organizational skills to manage calendars across time zones, coordinate travel, and prepare meetings.

Ideal candidates will have 4–6 years of experience, advanced PowerPoint and MS Office skills, and comfort with AI-enabled tools to streamline workflows. This remote-friendly position may eventually offer a Chicago-area office as a future option.