Executive Assistant (Fully Remote, US only)

Markage; Northern (KY); Hybrid; USD 55,000 - 90,000; Full time

Job summary

Markage is seeking an Executive Assistant to join a fully remote U.S. team. You will provide high-level administrative support to leadership, including calendar management, document preparation, meeting coordination, travel arrangements, and expense tracking.

AI-assisted tools may be used for documentation and scheduling, with thorough review for confidentiality and accuracy. The role requires strong organization, detail-orientation, and independent work in a fully remote setting.

Qualifications

• Proven experience as an Executive Assistant or similar role supporting leadership.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication.
• Ability to manage multiple priorities and meet deadlines.
• Comfortable working independently in a fully remote environment.
• Currently authorized to work in the United States.
• DEX-PSP certification in Business and Office Operations.

Responsibilities

• Manage calendars, meetings, and scheduling for leadership.
• Prepare and organize documents, reports, agendas, and meeting materials.
• Coordinate internal meetings and follow up on action items.
• Track expenses, receipts, and basic administrative records.
• Maintain organized digital files and shared folders.
• Support onboarding and internal administrative processes as needed.
• Handle confidential information with discretion.
• Assist with travel arrangements and logistics when required.
• Monitor recurring tasks, subscriptions, and administrative deadlines.
• Provide general operational support to keep internal processes running smoothly.

Skills

Organizational skills

Communication skills

Time management

Remote work experience

Executive assistant experience

Work authorization

DEX-PSP certification

Tools

Google Workspace

Microsoft Office

Job description

Markage is looking for an Executive Assistant to join our fully remote U.S. team. You will provide high-level administrative and operational support to leadership. Your work will include calendar management, document preparation, meeting coordination, travel arrangements when needed, expense tracking, and keeping internal processes organized and running smoothly.

You will work closely with managers and internal team members in a fully remote setting. Clear communication, strong organization, attention to detail, and reliable follow-through are essential.

AI-assisted tools may be used to support documentation, summaries, scheduling, data organization, and other administrative tasks. All AI-assisted work must be carefully reviewed for accuracy, confidentiality, and relevance before it is used or shared.

Essential duties

• Manage calendars, meetings, and scheduling for leadership.
• Prepare and organize documents, reports, agendas, and meeting materials.
• Coordinate internal meetings and follow up on action items.
• Track expenses, receipts, and basic administrative records.
• Maintain organized digital files and shared folders.
• Support onboarding and internal administrative processes as needed.
• Handle confidential information with discretion.
• Assist with travel arrangements and logistics when required.
• Monitor recurring tasks, subscriptions, and administrative deadlines.
• Provide general operational support to keep internal processes running smoothly.

Essential requirements

• Proven experience as an Executive Assistant, Administrative Assistant, or similar role supporting leadership.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities and meet deadlines.
• Comfortable working independently in a fully remote environment.
• Currently authorized to work in the United States.
• Holds a valid Dex Professional Specialist Certification (DEX-PSP) in the Business and Office Operations domain.

Preferred qualifications

• Experience supporting remote or distributed teams.
• Familiarity with Google Workspace and Microsoft Office.
• Experience handling confidential information.
• Strong time-management and prioritization skills.