Remote Executive Assistant to Global Leaders

Teamficient; United States; Remote; USD 42,000 - 52,000; Full time

Job summary

TeamFicient is seeking a highly organized Executive Administrative Assistant to provide high-level administrative and operational support to executives and leadership teams in a fully remote setting.

The role covers calendar management, meeting coordination across time zones, document prep, travel scheduling, and confidential communications, requiring discretion, strong communication, and the ability to manage multiple priorities in a fast-paced environment.

Qualifications

• 2+ years of professional experience as an Executive Assistant or similar role.
• Excellent written and verbal communication skills.
• Strong organizational and multitasking abilities.
• Ability to manage calendars, meetings, and priorities.
• Proficiency with Microsoft Office or Google Workspace.
• Attention to detail and discretion with confidential information.
• Strong follow-up and task-management skills.
• Ability to work independently in a remote environment.
• Bachelor’s degree preferred or equivalent experience.

Responsibilities

• Provide comprehensive administrative support to executives and senior leadership.
• Manage executive calendars, appointments, and meetings.
• Coordinate internal and external meetings across multiple time zones.
• Prepare meeting agendas, presentations, reports, and documents.
• Track action items and follow-ups from meetings.
• Handle confidential communications and correspondence.
• Support travel arrangements and expense tracking when required.
• Help plan company events and special projects.
• Maintain organized digital files and databases.

Skills

Calendar management

Meeting coordination

Communications

Microsoft Office

Google Workspace

Time management

Education

Bachelor’s degree in Business Administration or related field

Tools

Outlook

Word

Excel

PowerPoint

Google Docs

Job description

TeamFicient is seeking a highly organized Executive Administrative Assistant to provide high-level administrative and operational support to executives and leadership teams in a fully remote setting.

The role covers calendar management, meeting coordination across time zones, document prep, travel scheduling, and confidential communications, requiring discretion, strong communication, and the ability to manage multiple priorities in a fast-paced environment.