Executive Assistant Team Leader

Atrium; New York (NY); On-site; USD 90,000 - 130,000; Full time

Benefits offered by this job

Competitive compensation

Growth opportunities

Job summary

Atrium in New York seeks an Executive Assistant Team Lead to support multiple senior executives and mentor an administrative team. You will manage calendars, travel, expenses, meetings, and events while ensuring smooth operations and proactive communication.

The role involves partnering with leadership on cross-functional initiatives, maintaining confidentiality, and advancing admin processes in a fast-paced client-facing environment.

Qualifications

• 5+ years of executive-level support experience.
• Prior people management or team leadership experience.
• Highly proactive, polished and solutions-oriented.
• Excellent judgment, organization and ability to prioritize competing demands.

Responsibilities

• Provide sophisticated calendar, travel, expense, meeting and event management for senior executives.
• Act as a trusted extension of executives, anticipating needs and independently managing follow-ups and action items.
• Coordinate client/prospect meetings, presentations, events and other business initiatives.
• Support executive communications, presentations, social media and marketing-related projects.
• Manage confidential information and build strong relationships across the organization.
• Lead cross-functional projects and drive initiatives through completion.
• Mentor, coach and manage administrative team members.
• Balance team workloads, provide feedback, support development and assist with hiring/onboarding.
• Partner with leadership and HR to maintain strong administrative team operations.

Skills

Executive support

Team leadership

Calendar management

Event coordination

Communication

Tools

Microsoft Office

Outlook

Job description

Growing, privately held global professional services firm with a strong entrepreneurial culture and offices across major U.S. markets.

The Role

Seeking a proactive, highly organized Executive Assistant Team Lead to provide high-level support to multiple senior executives while managing and mentoring an administrative team.

Key Responsibilities

• Provide sophisticated calendar, travel, expense, meeting and event management for senior executives.
• Act as a trusted extension of executives, anticipating needs and independently managing follow-ups and action items.
• Coordinate client/prospect meetings, presentations, events and other business initiatives.
• Support executive communications, presentations, social media and marketing-related projects.
• Manage confidential information and build strong relationships across the organization.
• Lead cross-functional projects and drive initiatives through completion.
• Mentor, coach and manage administrative team members.
• Balance team workloads, provide feedback, support development and assist with hiring/onboarding.
• Partner with leadership and HR to maintain strong administrative team operations.

Ideal Candidate

• 5+ years of executive-level support experience.
• Prior people management or team leadership experience.
• Highly proactive, polished and solutions-oriented.
• Excellent judgment, organization and ability to prioritize competing demands.
• Strong Microsoft Office, Outlook and communication skills.
• Comfortable working in a fast-paced, client-facing environment.

Additional

• Occasional travel and flexibility outside standard business hours may be required.
• Competitive compensation and benefits package with opportunities for growth.