Remote Recruiting & Onboarding Specialist

Scan; Northern (KY); Hybrid; USD 50,000 - 60,000; Full time

Job summary

Scan.com is seeking a Recruiting Coordinator to support candidates and new hires from requisition through Day One in a fully remote role. You will be the connective tissue between hiring managers, candidates, and new starters, ensuring a smooth process as the company scales.

You will manage ATS Ashby, schedule interviews across time zones, coordinate IT setup, and drive onboarding communications. This role offers growth opportunities in a fast-paced, profitably growing scale‑up.

Qualifications

• Experience coordinating recruiting processes end-to-end.
• Familiarity with Ashby ATS.
• Strong written and verbal communication.

Responsibilities

• Support the end-to-end talent coordination process, from requisition opening through to an employee's Day One.
• Maintain and optimize Ashby, our applicant tracking system, so it works smoothly for hiring managers and candidates alike.
• Schedule interviews across time zones, keeping the experience seamless for candidates and interviewers.
• Coordinate internal interview loops and debriefs, keeping panels aligned and on schedule.
• Generate offer documentation and start details for incoming employees.
• Coordinate IT setup for new hires, making sure equipment and access are ready before Day One.
• Manage pre-onboarding communications so new hires feel informed and welcomed before they arrive.
• Support onboarding operations through an employee's first day.
• Help manage occasional requisitions, with the opportunity to build broader talent/recruitment experience over time.

Skills

Organizational skills

Communication

Ashby ATS

Scheduling

AI usage in processes

Remote work experience

Tools

Ashby ATS

Calendar scheduling tools

HR systems

Job description

Scan.com is seeking a Recruiting Coordinator to support candidates and new hires from requisition through Day One in a fully remote role. You will be the connective tissue between hiring managers, candidates, and new starters, ensuring a smooth process as the company scales.

You will manage ATS Ashby, schedule interviews across time zones, coordinate IT setup, and drive onboarding communications. This role offers growth opportunities in a fast-paced, profitably growing scale‑up.