Recruiting Operations Lead

Sierra Ventures; San Francisco (CA); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

Top-tier compensation

Stock options

Health & wellness

Meals in office

Job summary

Reflection is seeking a Recruiting Coordinator to own the machinery behind our hiring — the systems, processes, and enablement that let recruiters move fast without dropping anything. Based in SF or NY, this onsite role sits at the center of every hire, balancing recruiters, hiring managers, and candidates from day one.

You will manage candidate logistics, own Ashby ATS, build reports, and design new programs.

Qualifications

• 2+ years in recruiting operations or talent-ops coordination.
• Interest in systems, tooling, ATS configuration, and enablement beyond scheduling.
• Strong written and verbal communication.
• Experience building reports and dashboards for recruiting decisions.
• Proven track record launching a new program or process and driving adoption.

Responsibilities

• Manage candidate logistics and communications, balancing the priorities of recruiters, hiring managers, and candidates
• Own day-to-day operations of our ATS (Ashby) — configuration, hygiene, troubleshooting, and continuous improvement
• Build and maintain reporting and dashboards to inform recruiting decisions
• Design and launch new recruiting programs and tools — run enablement sessions with recruiters, interviewers, etc and act as the ongoing point person
• Identify and fix breakdowns in process before they become bottlenecks
• Keep our talent ops stack (ATS, scheduling tools, sourcing tools) integrated and running smoothly

Skills

Communication skills

ATS configuration

Reporting & dashboards

Program design & enablement

Ownership & accountability

Candidate/stakeholder management

Tools

Ashby ATS

Job description

Reflection is seeking a Recruiting Coordinator to own the machinery behind our hiring — the systems, processes, and enablement that let recruiters move fast without dropping anything. Based in SF or NY, this onsite role sits at the center of every hire, balancing recruiters, hiring managers, and candidates from day one.

You will manage candidate logistics, own Ashby ATS, build reports, and design new programs.