Remote Project Coordination Specialist

Simera; San Francisco (CA); On-site; USD 50,000 - 75,000; Full time

Job summary

Simera is seeking a highly organized Project Assistant to provide administrative and operational support throughout the project lifecycle. The ideal candidate is reliable, resourceful, and comfortable coordinating tasks, maintaining documentation, tracking deadlines, and supporting project teams to keep activities on schedule.

You will coordinate meetings, prepare agendas and reports, update trackers, and help analyze project information while collaborating with multiple teams and remote

Qualifications

• Excellent verbal and written communication skills.
• Strong organizational and time-management skills.
• Excellent attention to detail and accuracy.
• Strong task management and follow-up abilities.
• Ability to manage multiple priorities and deadlines.
• Strong problem-solving and critical-thinking skills.
• Ability to coordinate effectively with multiple teams and stakeholders.
• Proficiency with Google Workspace or Microsoft Office.
• Comfortable using project management tools, spreadsheets, databases, and communication platforms.
• Strong documentation and reporting skills.

Responsibilities

• Provide administrative and operational support to project managers and project teams.
• Assist with project planning, scheduling, and coordination of daily activities.
• Track project tasks, deadlines, milestones, and deliverables.
• Follow up with team members to ensure assigned tasks are completed on time.
• Schedule and coordinate project meetings, calls, and appointments.
• Prepare meeting agendas, notes, reports, presentations, and other project documents.
• Maintain organized and up-to-date project files, records, and documentation.
• Update project trackers, spreadsheets, databases, and project management systems.
• Communicate project updates, requests, and information between team members and stakeholders.
• Assist with collecting, organizing, and analyzing project information.
• Monitor pending tasks and help identify potential delays or issues.
• Escalate project concerns or issues to the appropriate project manager or team lead.
• Support project-related research, data collection, and administrative activities.
• Assist with coordinating resources, materials, and other project requirements.
• Help ensure project processes and documentation are followed consistently.

Skills

Document management

Communication skills

Organizational skills

Time management

Multi-tasking

Problem-solving

Team coordination

Google Workspace

Data entry

Remote collaboration

Tools

Microsoft Office

Job description

Simera is seeking a highly organized Project Assistant to provide administrative and operational support throughout the project lifecycle. The ideal candidate is reliable, resourceful, and comfortable coordinating tasks, maintaining documentation, tracking deadlines, and supporting project teams to keep activities on schedule.

You will coordinate meetings, prepare agendas and reports, update trackers, and help analyze project information while collaborating with multiple teams and remote