Cross-Functional Project Coordinator

Simera; San Francisco (CA); On-site; USD 65,000 - 95,000; Full time

Job summary

Simera is seeking a highly organized Project Coordinator to support planning, coordination, and execution across multiple projects from start to finish. You will manage timelines, coordinate teams, maintain documentation, and communicate updates to stakeholders.

Ideal candidates excel at juggling priorities, have strong written and verbal communication, and are comfortable using Google Workspace or Microsoft Office and common PM tools.

Qualifications

• Experience in project coordination, project administration, operations, or a similar role.
• Experience coordinating tasks, schedules, meetings, and project documentation.
• Experience working with project management or collaboration tools.
• Ability to track multiple deadlines, deliverables, and priorities.
• Strong communication and interpersonal skills.
• Ability to work independently and collaborate effectively with remote teams.
• Strong attention to detail and ability to maintain accurate project records.
• Reliable internet connection and a suitable setup for remote work.
• Professional, organized, dependable, and proactive attitude.
• English proficiency is required if coordinating with English-speaking teams.

Responsibilities

• Support the planning and coordination of projects, timelines, and deliverables.
• Coordinate tasks and activities across internal teams and external stakeholders.
• Monitor project schedules, deadlines, milestones, and assigned tasks.
• Maintain accurate project documentation, records, and status updates.
• Schedule and coordinate project meetings, calls, and follow-ups.
• Prepare meeting agendas, notes, reports, presentations, and project documentation.
• Track project progress and communicate updates to relevant stakeholders.
• Follow up with team members to ensure assigned tasks are completed on time.
• Identify potential delays, risks, or issues and elevate them to the appropriate team members.
• Maintain project information in project management platforms and company systems.
• Coordinate communication between different departments and stakeholders.
• Assist with resource planning, task allocation, and project logistics when required.
• Support the implementation of processes and workflows to improve project efficiency.
• Ensure project deliverables and documentation are organized and up to date.
• Assist project managers and team leads with day-to-day project coordination.

Skills

Verbal communication

Written communication

Organization

Time management

Attention to detail

Project coordination

Prioritization

Follow-up

Stakeholder communication

Google Workspace

MS Office

PM tools

Documentation

Independent work

Initiative

Adaptability

Job description

Simera is seeking a highly organized Project Coordinator to support planning, coordination, and execution across multiple projects from start to finish. You will manage timelines, coordinate teams, maintain documentation, and communicate updates to stakeholders.

Ideal candidates excel at juggling priorities, have strong written and verbal communication, and are comfortable using Google Workspace or Microsoft Office and common PM tools.