Operations Support & Process Coordinator

Simera; San Francisco (CA); On-site; USD 52,000 - 70,000; Full time

Job summary

Simera is seeking an organized Operations Assistant to provide administrative and operational support across teams. The role involves coordinating daily workflows, tracking tasks, and maintaining up-to-date documents and databases.

Strong communication and meticulous data handling are essential for success. Ideal candidates will manage multiple priorities, prepare reports and presentations, and assist with onboarding and project-related activities in a fast-paced environment.

Qualifications

• Experience providing administrative and operational support.
• Ability to manage multiple priorities and meet deadlines.
• Strong written and spoken English communication.
• Proficient with Google Workspace or Microsoft Office.
• Comfortable handling documents, data, schedules, and records.

Responsibilities

• Provide administrative and operational support to managers and teams.
• Assist with coordinating daily business operations and workflows.
• Monitor tasks, deadlines, and follow-ups for timely completion.
• Organize and maintain documents, records, and databases.
• Prepare reports, spreadsheets, and presentations.
• Data entry and information verification for accuracy.
• Coordinate information between internal teams and external contacts.
• Support onboarding and process-related activities.
• Elevate operational issues to the appropriate team when needed.
• Identify process gaps and assist with improvements to increase efficiency.

Skills

Verbal communication

Written communication

Organizational skills

Time management

Attention to detail

Prioritization

Tools

Google Workspace

Microsoft Office

Spreadsheets

Databases

Project management tools

Job description

Simera is seeking an organized Operations Assistant to provide administrative and operational support across teams. The role involves coordinating daily workflows, tracking tasks, and maintaining up-to-date documents and databases.

Strong communication and meticulous data handling are essential for success. Ideal candidates will manage multiple priorities, prepare reports and presentations, and assist with onboarding and project-related activities in a fast-paced environment.