Remote Project Coordination Associate - Health + 401(k)

Talentoma; Ohio; Remote; USD 42,000 - 62,000; Full time

Benefits offered by this job

Health coverage

Paid leave

401(k)

Bonus opportunities

Stipends

Job summary

Talentoma is seeking a Project Administration Associate to support project teams with coordination, task tracking, and status updates. The role uses Wrike and Microsoft Outlook to manage assignments, milestones, and meeting details, reporting to the project management team lead from a remote, home-based Ohio base.

The position requires a 40-hour weekly commitment, with flexible working days and shift times.

Qualifications

• High school diploma or equivalent.
• No experience required; related experience supporting projects, teams, or office workflows preferred.
• Familiarity with project milestones, task ownership, dependencies, action items, and status updates preferred.
• Ability to use Wrike to review assignments and maintain organized task information.
• Familiarity with Outlook for meeting invitations, attendee updates, and calendar coordination.

Responsibilities

• Review incoming project requests, emails, calendar updates, and Wrike assignments, then sort routine coordination work by project, owner, and requested timing.
• Check new requests for a clear project name, responsible contact, requested outcome, relevant dates, and available background details before entering tasks.
• Create and update task entries in Wrike, including owners, due dates, milestone links, dependencies, and concise progress notes.
• Maintain project trackers by comparing task status with updates and flagging missing information for the project lead.
• Schedule virtual meetings through Outlook and confirm attendees, meeting purpose, and applicable materials.
• Prepare meeting outlines, capture action items, and distribute clear follow-up summaries to contributors.
• Send reminders for milestones, open action items, and requested updates to keep leads informed.
• Follow up when task details, ownership, or dates remain unclear.
• Escalate conflicts or delays to the project lead or PM team lead.
• Maintain quality through accurate task updates, prompt turnaround, and complete notes.

Skills

Attention to detail

Written communication

Time management

Education

High school diploma or equivalent

Tools

Wrike

Microsoft Outlook

Job description

Talentoma is seeking a Project Administration Associate to support project teams with coordination, task tracking, and status updates. The role uses Wrike and Microsoft Outlook to manage assignments, milestones, and meeting details, reporting to the project management team lead from a remote, home-based Ohio base.

The position requires a 40-hour weekly commitment, with flexible working days and shift times.