Remote Office Admin Associate | Scheduling & Workflow

Talentoma; Florida; Remote; USD 42,000 - 62,000; Full time

Benefits offered by this job

Health coverage

401(k)

Paid maternity leave

Bonus opportunities

Job summary

Talentoma is seeking an Office Administration Associate for a fully remote position based in Florida, USA. The role supports the office admin team with calendar management, task tracking, and routine requests, requiring a 40-hour week and strong communication.

You will handle internal requests, update records in Airtable and Notion, prepare meeting materials, and route inquiries to the appropriate contacts while maintaining smooth information flow for colleagues and managers.

Qualifications

• High school diploma or equivalent.
• No experience required; related experience supporting office, team, or virtual administrative activities preferred.
• Familiarity with scheduling and calendar management, Notion, Airtable, and related tools.

Responsibilities

• Manage internal requests via email, calls, and tickets with clear details.
• Maintain shared calendars and coordinate meeting times.
• Update task lists and trackers to show ownership and progress.
• Enter routine details into Airtable using existing naming conventions.
• Prepare meeting materials, agendas, reminders, and concise action summaries.
• Respond to routine questions with approved information.

Skills

Communication skills

Organization

Attention to detail

Time management

Education

High school diploma or equivalent

Tools

Notion

Airtable

Doodle

Job description

Talentoma is seeking an Office Administration Associate for a fully remote position based in Florida, USA. The role supports the office admin team with calendar management, task tracking, and routine requests, requiring a 40-hour week and strong communication.

You will handle internal requests, update records in Airtable and Notion, prepare meeting materials, and route inquiries to the appropriate contacts while maintaining smooth information flow for colleagues and managers.