Project Administration Associate

Talentoma; Ohio; Remote; USD 42,000 - 62,000; Full time

Benefits offered by this job

Health coverage

Paid leave

401(k)

Bonus opportunities

Stipends

Job summary

Talentoma is seeking a Project Administration Associate to support project teams with coordination, task tracking, and status updates. The role uses Wrike and Microsoft Outlook to manage assignments, milestones, and meeting details, reporting to the project management team lead from a remote, home-based Ohio base.

The position requires a 40-hour weekly commitment, with flexible working days and shift times.

Qualifications

• High school diploma or equivalent.
• No experience required; related experience supporting projects, teams, or office workflows preferred.
• Familiarity with project milestones, task ownership, dependencies, action items, and status updates preferred.
• Ability to use Wrike to review assignments and maintain organized task information.
• Familiarity with Outlook for meeting invitations, attendee updates, and calendar coordination.

Responsibilities

• Review incoming project requests, emails, calendar updates, and Wrike assignments, then sort routine coordination work by project, owner, and requested timing.
• Check new requests for a clear project name, responsible contact, requested outcome, relevant dates, and available background details before entering tasks.
• Create and update task entries in Wrike, including owners, due dates, milestone links, dependencies, and concise progress notes.
• Maintain project trackers by comparing task status with updates and flagging missing information for the project lead.
• Schedule virtual meetings through Outlook and confirm attendees, meeting purpose, and applicable materials.
• Prepare meeting outlines, capture action items, and distribute clear follow-up summaries to contributors.
• Send reminders for milestones, open action items, and requested updates to keep leads informed.
• Follow up when task details, ownership, or dates remain unclear.
• Escalate conflicts or delays to the project lead or PM team lead.
• Maintain quality through accurate task updates, prompt turnaround, and complete notes.

Skills

Attention to detail

Written communication

Time management

Education

High school diploma or equivalent

Tools

Wrike

Microsoft Outlook

Job description

Job Title: Project Administration Associate

Monthly Pay: $3,721 - $5,558 USD per month

Summary:

Working in a project management tool such as Wrike and a scheduling and calendar tool such as Microsoft Outlook, the Project Administration Associate helps project teams keep assignments, milestones, meeting details, and status information organized. This role matters because reliable coordination gives project leads and contributors a clear view of next steps and emerging delays. The associate sits within the project management team and works under a project management team lead. They partner with project leads, team members, internal stakeholders, and approved outside contacts to share updates and resolve routine coordination questions. This fully remote, work from home position is based in Ohio, United States. The role requires a 40-hour weekly commitment. Working days and shift times may vary.

Job Responsibilities

• Review incoming project requests, emails, calendar updates, and Wrike assignments, then sort routine coordination work by project, owner, and requested timing.
• Check new requests for a clear project name, responsible contact, requested outcome, relevant dates, and available background details before entering tasks.
• Create and update task entries in a project management tool such as Wrike, including owners, due dates, milestone links, dependencies, and concise progress notes.
• Maintain project trackers by comparing task status with reported updates and flagging missing information for the appropriate project lead.
• Schedule virtual meetings through a scheduling and calendar tool such as Microsoft Outlook and confirm attendees, meeting purpose, and any materials needed for discussion.
• Prepare meeting outlines, capture action items, and distribute clear follow-up summaries to assigned contributors after project discussions.
• Send timely reminders for approaching milestones, open action items, and requested updates while keeping project leads informed of responses.
• Follow up with team members or internal stakeholders when task details, ownership, or dates remain unclear or incomplete.
• Escalate conflicting priorities, missed milestones, repeated unanswered requests, or material project delays to the project lead or project management team lead.
• Maintain quality through accurate task updates, prompt turnaround, complete notes, and documented follow-up on assigned coordination items.

Qualifications

• High school diploma or equivalent.
• No experience required; related experience supporting projects, teams, or office workflows preferred.
• Familiarity with project milestones, task ownership, dependencies, action items, and status updates preferred.
• Ability to use a project management tool such as Wrike to review assignments and maintain organized task information.
• Familiarity with a scheduling and calendar tool such as Microsoft Outlook for meeting invitations, attendee updates, and calendar coordination.
• Ability to read requests carefully, identify missing details, and communicate clear questions and updates in writing.
• Ability to maintain discretion with internal project information and apply consistent procedures when updating shared work items.
• Reliable computer, high-speed internet, and quiet private workspace, with availability for the 40-hour weekly commitment and agreed working days and shift times.
• Authorization to work in the United States.
• Fully remote work supporting project teams from a home-based desk environment.
• Structured onboarding and training on the named Wrike and Microsoft Outlook systems.
• Regular check-ins with the project management team lead for guidance, feedback, and workflow support.
• Opportunities to build project monitoring, task tracking, meeting support, and project controls skills.
• Health coverage, paid leave, a 401(k), bonus opportunities, and stipends.