Remote Administrative Associate - Task & Schedule Pro

Talentoma; Pennsylvania; Remote; USD 42,000 - 62,000; Full time

Benefits offered by this job

Health coverage

Paid leave

Maternity leave

Bonus opportunities

Stipends

Job summary

Talentoma seeks an entry-level Virtual Assistant Associate to provide dependable desk-based administrative support from a home-based setup in Pennsylvania. This fully remote role requires a 40-hour weekly commitment and coordination with managers, team members, and outside contacts.

You will organize meeting details, maintain task updates, and prepare materials for review. Responsibilities include handling requests via email and task queues, updating project entries, scheduling, documentation,

Qualifications

• High school diploma or equivalent required.
• No experience required; related administrative experience is a plus.
• Familiarity with routine administrative workflows and task tracking preferred.
• Strong written and verbal communication for professional interactions.
• Comfortable using ClickUp, Doodle, Notion, Airtable and Dropbox.

Responsibilities

• Receive and clarify administrative requests, confirming outcomes and details.
• Review information for completeness and request missing details as needed.
• Create and update tasks in ClickUp with owners, deadlines and next steps.
• Coordinate meeting invites, availability, reminders, and rescheduling.
• Prepare outlines, notes and materials to support decision-making.
• Maintain organized digital folders in Dropbox and follow access practices.
• Update trackers and logs using Airtable; monitor open tasks and follow up.
• Escalate urgent or unclear requests to the admin lead with summary.
• Close completed requests with notes in Notion and notify contacts.
• Meet quality expectations with accurate details, prompt turnaround and reliable follow-up.

Skills

Communication

Organization

Time management

Education

High School Diploma or equivalent

Tools

ClickUp

Doodle

Notion

Airtable

Dropbox

Job description

Talentoma seeks an entry-level Virtual Assistant Associate to provide dependable desk-based administrative support from a home-based setup in Pennsylvania. This fully remote role requires a 40-hour weekly commitment and coordination with managers, team members, and outside contacts.

You will organize meeting details, maintain task updates, and prepare materials for review. Responsibilities include handling requests via email and task queues, updating project entries, scheduling, documentation,