Remote Office Coordination Specialist

Talentoma; Indiana; Remote; USD 42,000 - 62,000; Full time

Benefits offered by this job

Health coverage

Paid leave

401(k)

Maternity leave

Bonus opportunities

Job summary

Talentoma is seeking an Office Coordination Associate for a fully remote role based in Indiana, USA. The position supports the administrative operations team, coordinating requests, updating trackers, and preparing materials to keep workflows moving efficiently.

Responsibilities include scheduling, status updates, and cross-team communication. Requires a high school diploma, comfort with monday.com and Outlook, and the ability to work a 40-hour week with varying shifts.

Qualifications

• High school diploma or equivalent.
• No experience required; related experience preferred.
• Familiar with administrative workflows and task tracking.
• Able to organize requests and maintain clear status across multiple tasks.
• Proficient with monday.com, Outlook, and Google Sheets.
• Authorized to work in the United States and able to work remotely.

Responsibilities

• Receive and acknowledge office coordination requests and define the outcome.
• Review details, priority, ownership, deadlines, and approvals.
• Enter details and updates into monday.com.
• Coordinate virtual meetings using Outlook.
• Maintain trackers and logs in Google Sheets.
• Prepare updates, checklists, and templates.
• Communicate with internal contacts and vendors.
• Follow up before deadlines and escalate as needed.
• Review completed work and close with notes.
• Meet quality standards with accurate coordination and follow-up.

Skills

Administrative workflows

Task tracking

Meeting support

Internal correspondence

monday.com

Microsoft Outlook

Google Sheets

Communication

Discretion

Education

High school diploma

Tools

monday.com

Microsoft Outlook

Google Sheets

Job description

Talentoma is seeking an Office Coordination Associate for a fully remote role based in Indiana, USA. The position supports the administrative operations team, coordinating requests, updating trackers, and preparing materials to keep workflows moving efficiently.

Responsibilities include scheduling, status updates, and cross-team communication. Requires a high school diploma, comfort with monday.com and Outlook, and the ability to work a 40-hour week with varying shifts.