Remote Program Delivery Coordinator

Talentoma; Utah; Remote; USD 42,000 - 62,000; Full time

Benefits offered by this job

Health coverage

Paid leave

Maternity leave

Bonus opportunities

Stipends

Job summary

Talentoma is seeking a Program Coordination Associate for a fully remote role based in Utah, United States. The position coordinates program requests, tracks progress, and ensures timely completion with clear notes for participants and internal partners.

You will work under a program manager, connect requests with timelines, and maintain accurate updates across Wrike, Doodle, and Excel. A strong attention to detail and proactive communication are essential.

Qualifications

• Clear written and verbal communication with program participants and internal partners.
• Ability to follow established procedures and maintain consistent action notes.
• Strong coordination and data tracking capabilities across multiple tasks.

Responsibilities

• Receive program requests, questions, and updates through a shared email queue, internal tickets, and scheduled meetings, then acknowledge receipt and identify the requested next action.
• Review incoming details for clarity, confirm the program area, priority, owner, deadline, and dependencies, and request missing information from the appropriate contact.
• Create and maintain request items in a project management tool such as Wrike, using clear titles, action details, due dates, and assigned owners.
• Coordinate meeting invitations, reminders, and follow-up sessions through scheduling tools such as Doodle, confirming attendee availability and meeting purpose.
• Update trackers in spreadsheets and data entry tools such as Microsoft Excel to show milestones, open actions, completion dates, and current request status.
• Prepare concise meeting agendas, capture action notes, and distribute follow-up summaries so contributors understand their responsibilities and next steps.
• Check progress with assigned contributors, send timely reminders, and update request notes when tasks are completed, delayed, or waiting on input.
• Identify blockers, conflicting timelines, or unclear ownership and elevate them with relevant details to the program manager for direction.
• Share accurate program updates with internal partners and participants, answer routine questions using approved program information, and route complex questions to the appropriate owner.
• Close completed requests after confirming deliverables and follow-up actions, with quality judged by accuracy, turnaround, complete notes, and consistent follow-up.

Skills

Clear communication

Organizational skills

Attention to detail

Education

High school diploma or equivalent

Tools

Wrike

Doodle

Microsoft Excel

Job description

Talentoma is seeking a Program Coordination Associate for a fully remote role based in Utah, United States. The position coordinates program requests, tracks progress, and ensures timely completion with clear notes for participants and internal partners.

You will work under a program manager, connect requests with timelines, and maintain accurate updates across Wrike, Doodle, and Excel. A strong attention to detail and proactive communication are essential.