Remote Project Coordination Specialist

Talentoma; Washington; Remote; USD 52,000 - 67,000; Full time

Benefits offered by this job

Health coverage

Paid leave

Maternity leave

Bonus opportunities

Stipends

Job summary

Talentoma is seeking a Project Coordination Associate for a fully remote role based in Washington, United States. You will help organize requests, track timelines, and ensure clear handoffs as part of a project delivery team led by a project team lead.

The role requires a 40-hour weekly commitment and collaboration with internal and approved external contacts. No prior experience is required, and training on Wrike, Doodle, and Google Sheets will be provided.

Qualifications

• No experience required; related experience preferred.
• Ability to use a scheduling and calendar tool such as Doodle.
• Familiarity with Wrike or the ability to learn structured task-tracking systems quickly.
• Authorization to work in the United States.
• Fully remote work from home in Washington, United States.

Responsibilities

• Receive project requests via shared queues, email, meetings, and tasks; acknowledge receipt and route to the project lead.
• Review incoming requests for clear objectives, dates, owners, dependencies, and materials before adding to Wrike.
• Create and maintain task lists, status fields, due-date reminders, and action-item summaries for contributors.
• Coordinate meeting invitations, agendas, and follow-up actions using calendar tools.
• Update trackers and progress summaries in Google Sheets with consistent naming conventions.
• Follow up with owners when updates or materials are missing and send clear reminders.
• Escalate blocked tasks or scope questions to the project lead with background and next steps.
• Prepare meeting notes capturing decisions and actions and share with attendees.
• Maintain organized project folders so authorized contributors locate timelines and notes.
• Support quality with timely updates, complete notes, and follow-up for coordination activities.

Skills

Clear written communication

Clear verbal communication

Organizational skills

Time management

Education

High school diploma or equivalent

Tools

Wrike

Doodle

Google Sheets

Job description

Talentoma is seeking a Project Coordination Associate for a fully remote role based in Washington, United States. You will help organize requests, track timelines, and ensure clear handoffs as part of a project delivery team led by a project team lead.

The role requires a 40-hour weekly commitment and collaboration with internal and approved external contacts. No prior experience is required, and training on Wrike, Doodle, and Google Sheets will be provided.