Remote PMO Programs Administrator

EagleView; City of Rochester (NY); Remote; USD 48,000 - 67,000; Full time

Benefits offered by this job

PTO

Sick leave

Parental leave

Medical insurance

Dental insurance

Vision insurance

401(k) plan

Health Savings Account

Life insurance

Employee Assistance Program

Pet insurance

Job summary

Eagleview is seeking a Program Administrator to support the Product & Technology Strategic Operations/PMO. This remote, full-time role coordinates calendars, prepares materials, and tracks decisions, milestones, and actions across multiple teams.

You will maintain program documents, assist with procurement and financial administration, and help ensure project information stays accurate, current, and audit-ready in a dynamic transformation program.

Qualifications

• Bachelor's degree or equivalent combination of education and experience.
• 3–5 years of related program administration or coordination experience.
• Experience coordinating schedules and maintaining project docs and reports.
• Ability to work independently within established procedures and priorities.

Responsibilities

• Coordinate program calendars, schedules, meetings, and routine activities across participating teams.
• Prepare agendas, presentations, and meeting materials; document decisions, action items, owners, and due dates; and follow up on outstanding items.
• Maintain program documentation, project files, approved templates, and tracking systems to ensure information is accurate, current, and accessible.
• Collect and organize updates from stakeholders and prepare routine status reports, milestone trackers, and action logs.
• Coordinate resource requests, team onboarding and offboarding, access requests, participant rosters, and related administrative requirements.
• Support vendor and financial administration, including vendor onboarding, purchase-order tracking, invoice processing, budget records, approval routing, and procurement documentation.
• Maintain records-retention, closeout, and supporting documentation needed for project monitoring and audit readiness.
• Communicate routine updates, respond to administrative questions, resolve straightforward coordination issues, and elevate decisions, risks, or unresolved matters to program leadership.
• Manage competing priorities while maintaining accuracy, confidentiality, timely communication, and compliance with established procedures; perform other duties as assigned.

Skills

Bachelor's degree

3-5 years experience

Scheduling coordination

Communication skills

MS Office proficiency

Education

Bachelor's degree or equivalent

Tools

Jira

Confluence

Smartsheet

Microsoft Project

SharePoint

Job description

Eagleview is seeking a Program Administrator to support the Product & Technology Strategic Operations/PMO. This remote, full-time role coordinates calendars, prepares materials, and tracks decisions, milestones, and actions across multiple teams.

You will maintain program documents, assist with procurement and financial administration, and help ensure project information stays accurate, current, and audit-ready in a dynamic transformation program.