Program Administrator

EagleView; City of Rochester (NY); Remote; USD 48,000 - 67,000; Full time

Benefits offered by this job

PTO

Sick leave

Parental leave

Medical insurance

Dental insurance

Vision insurance

401(k) plan

Health Savings Account

Life insurance

Employee Assistance Program

Pet insurance

Job summary

Eagleview is seeking a Program Administrator to support the Product & Technology Strategic Operations/PMO. This remote, full-time role coordinates calendars, prepares materials, and tracks decisions, milestones, and actions across multiple teams.

You will maintain program documents, assist with procurement and financial administration, and help ensure project information stays accurate, current, and audit-ready in a dynamic transformation program.

Qualifications

• Bachelor's degree or equivalent combination of education and experience.
• 3–5 years of related program administration or coordination experience.
• Experience coordinating schedules and maintaining project docs and reports.
• Ability to work independently within established procedures and priorities.

Responsibilities

• Coordinate program calendars, schedules, meetings, and routine activities across participating teams.
• Prepare agendas, presentations, and meeting materials; document decisions, action items, owners, and due dates; and follow up on outstanding items.
• Maintain program documentation, project files, approved templates, and tracking systems to ensure information is accurate, current, and accessible.
• Collect and organize updates from stakeholders and prepare routine status reports, milestone trackers, and action logs.
• Coordinate resource requests, team onboarding and offboarding, access requests, participant rosters, and related administrative requirements.
• Support vendor and financial administration, including vendor onboarding, purchase-order tracking, invoice processing, budget records, approval routing, and procurement documentation.
• Maintain records-retention, closeout, and supporting documentation needed for project monitoring and audit readiness.
• Communicate routine updates, respond to administrative questions, resolve straightforward coordination issues, and elevate decisions, risks, or unresolved matters to program leadership.
• Manage competing priorities while maintaining accuracy, confidentiality, timely communication, and compliance with established procedures; perform other duties as assigned.

Skills

Bachelor's degree

3-5 years experience

Scheduling coordination

Communication skills

MS Office proficiency

Education

Bachelor's degree or equivalent

Tools

Jira

Confluence

Smartsheet

Microsoft Project

SharePoint

Job description

Eagleview

Locations: Rochester, New York

Categories: Operations

Job Type: Regular Full-Time

Work Type: Remote

Job Description

About Us

Eagleview is a leading provider of aerial imagery, property insights and software that transforms the way people work. Eagleview holds more than 300 patents and owns a large geospatial data and imagery library encompassing 94 percent of the US population. Eagleview provides the most accurate data, enabling customers in the government, construction, solar and insurance industries to make timely, informed and better decisions.

Overview

The Program Administrator in Product & Technology Strategic Operations/PMO executes the day-to-day administrative tasks that support Eagleview's enterprise transformation program. Working within established procedures and priorities set by program leadership, this role coordinates schedules and meeting logistics, maintains program documentation and tracking tools, prepares routine status information, and supports procurement and financial administration.

This is a full-time, remote role with a pay range of $35.14 to $48.37/hour.

Responsibilities

• Coordinate program calendars, schedules, meetings, and routine activities across participating teams.
• Prepare agendas, presentations, and meeting materials; document decisions, action items, owners, and due dates; and follow up on outstanding items.
• Maintain program documentation, project files, approved templates, and tracking systems to ensure information is accurate, current, and accessible.
• Collect and organize updates from stakeholders and prepare routine status reports, milestone trackers, and action logs.
• Coordinate resource requests, team onboarding and offboarding, access requests, participant rosters, and related administrative requirements.
• Support vendor and financial administration, including vendor onboarding, purchase-order tracking, invoice processing, budget records, approval routing, and procurement documentation.
• Maintain records-retention, closeout, and supporting documentation needed for project monitoring and audit readiness.
• Communicate routine updates, respond to administrative questions, resolve straightforward coordination issues, and elevate decisions, risks, or unresolved matters to program leadership.
• Manage competing priorities while maintaining accuracy, confidentiality, timely communication, and compliance with established procedures; perform other duties as assigned.

Qualifications

• Bachelor's degree or an equivalent combination of education and relevant experience.
• 3 to 5 years of related project administration, project coordination, program support, or administrative operations experience.
• Experience coordinating schedules and meetings and maintaining project documentation, status reports, action logs, and work-management systems.
• Demonstrated ability to work independently within established procedures, manage competing priorities, meet deadlines, and maintain accurate records.
• Ability to communicate effectively with business and technical stakeholders and to present routine program information clearly and professionally.
• Proficiency with Microsoft Office and collaboration, documentation, work-management, or reporting tools used to support program execution.

Preferred

• Experience with tools such as Jira, Confluence, Smartsheet, Microsoft Project, or SharePoint.
• Experience supporting vendor onboarding, purchase orders, invoice processing, procurement workflows, or budget tracking.
• Experience supporting a large cross-functional transformation, ERP, enterprise-systems, or business-modernization program.

Core Competencies

The successful candidate will demonstrate strength in the following competencies as well as foundational competencies which can be found here:

• Drive & Follow Through Takes initiative and turns ideas into action.
• Adaptability in Uncertainty Adjusts quickly and performs through change.
• Customer-Centered Mindset Puts customer needs at the center of decisions.
• Judgment & Problem Solving Makes sound decisions and solves problems effectively.
• Role-Specific Expertise Applies strong functional expertise to deliver results.
• Results Accountability Owns outcomes and delivers on commitments.
• Work Prioritization & Execution Focuses on priorities and delivers on time.

EEO Statement

This job description is not an exclusive or exhaustive list of all job functions that a workforce member in this position may be asked to perform. Duties and responsibilities can be changed, expanded, reduced, or delegated by management to meet the business needs of the company.

The compensation offered to the successful candidate will be based on a variety of factors, including but not limited to, the candidate's work experience, education and licenses, work-related training, key skills, the core duties of the role and its associated responsibilities, additional benefits offered, and the location where the work will be performed. All Fulltime (30+ hours) employees are eligible for PTO, Sick, and Parental Leave; Medical, Dental, and Vision Insurance; 401(k) Plan; Health Savings Account; Life Insurance; Employee Assistance Program; Pet Insurance. This is a full-time, remote role with a pay range of $35.14 to $48.37/hour

As an Equal Opportunity and E-Verify Employer, Eagleview Technologies does not discriminate on the basis of any legally protected status or characteristic. Protected veterans and individuals with disabilities are encouraged to apply. We are committed to giving all applicants equal opportunity to participate in the application process and are open to discussing reasonable accommodations for candidates with disabilities.