Remote Operations Specialist: Onboarding & Invoicing

Vaco by Highspring; Dallas (TX); Hybrid; USD 55,000 - 70,000; Full time

Job summary

Vaco by Highspring is seeking an Operations Specialist to help manage day-to-day office operations. You will work closely with the Senior Operations Specialist and Operations Manager to ensure smooth workflows and accurate record-keeping across the local office.

The role involves processing candidate paperwork, client contracts, onboarding consultants, payroll and benefits inquiries, and supporting invoicing and events coordination.

Qualifications

• 1–2 years’ experience in recruiting industry or similar role.
• Proficient in Microsoft Office Suite.

Responsibilities

• Provide support for the team which may include sending candidate paperwork, client contracts, and executing full life cycle of job orders.
• Provide support to local field leadership including supporting local office meetings, reporting and general business operations tasks.
• Work with the Contract Management team to ensure proper contract review; work with legal as appropriate.
• Provide support for consultants and producers regarding payroll, expenses, and benefits questions and/or training, along with approving as appropriate.
• Execute Onboarding for consultants and work to ensure proper compliance requirements are met.
• Responsible for weekly invoicing to clients, including monitoring aging reports and past due accounts.
• Work with Events Coordinator, as applicable on local market event execution.

Skills

Accountability

Action oriented

Communicates effectively

Customer focus

Resourcefulness

Situational adaptability

Tools

Microsoft Office Suite

Job description

Vaco by Highspring is seeking an Operations Specialist to help manage day-to-day office operations. You will work closely with the Senior Operations Specialist and Operations Manager to ensure smooth workflows and accurate record-keeping across the local office.

The role involves processing candidate paperwork, client contracts, onboarding consultants, payroll and benefits inquiries, and supporting invoicing and events coordination.