Remote Operations & Onboarding Specialist

Vaco; Dallas (TX); Hybrid; USD 55,000 - 70,000; Full time

Job summary

Vaco in Dallas, TX is seeking an Operations Specialist to oversee general office operations and support the Senior Operations Specialist and Operations Manager.

The role involves handling onboarding, contract reviews, payroll and invoicing tasks, and collaboration with local leadership on meetings and events. A Bachelor’s degree is preferred with 1–2 years in recruiting or related roles and strong MS Office skills.

Qualifications

• Bachelor’s degree preferred.
• 1-2 years’ experience in recruiting industry or similar role.
• Proficient in Microsoft Office Suite.

Responsibilities

• Provide support for the team which may include sending candidate paperwork, client contracts, and executing full life cycle of job orders.
• Provide support to local field leadership including supporting local office meetings, reporting and general business operations tasks.
• Work with the Contract Management team to ensure proper contract review; work with legal as appropriate.
• Provide support for consultants and producers regarding payroll, expenses, and benefits questions and/or training, along with approving as appropriate
• Execute Onboarding for consultants and work to ensure proper compliance requirements are met.
• Responsible for weekly invoicing to clients, including monitoring aging reports and past due accounts
• Work with Events Coordinator, as applicable on local market event execution.

Skills

Accountability

Action oriented

Communicates effectively

Customer focus

Resourcefulness

Situational adaptability

Education

Bachelor’s degree preferred

Tools

Microsoft Office Suite

Job description

Vaco in Dallas, TX is seeking an Operations Specialist to oversee general office operations and support the Senior Operations Specialist and Operations Manager.

The role involves handling onboarding, contract reviews, payroll and invoicing tasks, and collaboration with local leadership on meetings and events. A Bachelor’s degree is preferred with 1–2 years in recruiting or related roles and strong MS Office skills.