Operations Support Specialist: Contracts, Invoicing & Travel

Highspring; Richmond (VA); On-site; USD 30,000 - 51,000; Full time

Job summary

Highspring in Richmond, VA is seeking an Operations Specialist to oversee the day-to-day operations of the office and assist the Senior Operations Specialist.

You will support the team by handling candidate paperwork, client contracts, travel arrangements, scheduling, reports, and correspondence with legal; coordinate payroll, expenses, benefits questions, and weekly client invoicing.

Qualifications

• Bachelor’s degree preferred.
• 1–2 years’ experience in recruiting industry or similar role.
• Proficient in Microsoft Office Suite.

Responsibilities

• Provide support for the team including candidate paperwork, contracts, and full life cycle of job orders.
• Support Managing Partner/President and local field leadership including travel arrangements, scheduling, preparing reports, and letter composition.
• Review client and company contracts; coordinate with legal as appropriate.
• Support consultants and producers regarding payroll, expenses, and benefits questions; approve as appropriate.
• Responsible for weekly invoicing to clients and monitoring aging/past due accounts.

Skills

Accountability

Action oriented

Communicates effectively

Customer focus

Resourcefulness

Situational adaptability

Education

Bachelor’s degree preferred

Tools

Microsoft Office Suite

Job description

Highspring in Richmond, VA is seeking an Operations Specialist to oversee the day-to-day operations of the office and assist the Senior Operations Specialist.

You will support the team by handling candidate paperwork, client contracts, travel arrangements, scheduling, reports, and correspondence with legal; coordinate payroll, expenses, benefits questions, and weekly client invoicing.