Office Operations & Client Services Specialist

Vaco; Irvine (CA); On-site; USD 24,000 - 25,000; Full time

Benefits offered by this job

401(k) retirement plan

Medical, dental, and vision benefits

Job summary

Vaco is seeking an Operations & Client Services Coordinator to provide day-to-day administrative, facilities, events, and operational support. You will ensure a professional, functional office and assist the Operations, Sales, Recruiting, and leadership teams.

The role prioritizes core operations and internal customer support with a strong emphasis on onboarding and data tracking. Salary ranges noted in the posting; discretionary bonuses and benefits such as medical, dental, vision, and 401(k)

Responsibilities

• Admin Tasks and Projects — 75%
• Liaison for Clients and Consultants, focus on troubleshooting access/escalation
• Work-Order Contract creation and follow up as needed
• Email and communication triage
• Assist with consultant onboarding
• Disseminate daily onboarding tracking updates
• Data entry and Salesforce Maintenance(tasks)
• Backup for Operations Team — 15%
• Handle routine operational requests
• Assist with consultant onboarding
• Process consultant time and expenses
• Coordinate office communications
• Follow established operating procedures
• Escalate issues appropriately
• Suite & Facilities Management — 10%
• The Coordinator becomes the day-to-day owner of the physical workplace experience.

Job description

Vaco is seeking an Operations & Client Services Coordinator to provide day-to-day administrative, facilities, events, and operational support. You will ensure a professional, functional office and assist the Operations, Sales, Recruiting, and leadership teams.

The role prioritizes core operations and internal customer support with a strong emphasis on onboarding and data tracking. Salary ranges noted in the posting; discretionary bonuses and benefits such as medical, dental, vision, and 401(k)