Remote Office Assistant - Admin & Data Entry

Globalclassifieds; New York, Northern (NY, KY); Hybrid; USD 21,000 - 34,000; Full time

Benefits offered by this job

Remote work 100%

Profit-sharing bonus up to 50%

Paid Time Off

Medical, dental, vision, and life ins.

International Health Insurance Reimb.

Device upgrade & learning reimburse.

Career development plans

Bonuses

Job summary

Coalition Technologies is seeking a reliable, detail-oriented Remote Office Assistant to support administrative, bookkeeping, billing, reporting, data entry, and internal operations tasks in a fully remote setting.

You will handle phones and emails, organize client documents, assist with entry-level bookkeeping, generate invoices, process payments, and contribute to internal reports and QA checks. This role offers strong growth potential within the Accounting team and other departments.

Qualifications

• Willingness to learn and collaborate with the team.
• Excellent verbal and written communication skills.
• High level of discretion, ethics, and trustworthiness.
• Strong attention to detail and organizational skills.
• Ability to support administrative, bookkeeping, billing, reporting, and data entry tasks.
• Innovative thinking and willingness to challenge existing methods when improvement is possible.
• Availability to work 40 hours per week, Mon-Fri, 9:00 a.m. to 6:00 p.m. Pacific Time.
• Reliable remote workspace with a fast computer, quality internet, camera, microphone, and speakers.

Responsibilities

• Answering phones and emails.
• Completing entry-level bookkeeping tasks, including recording expenses, organizing receipts, and maintaining transaction records.
• Resolving billing issues with clients and internal team members.
• Providing account access, usage reports, data analysis, and other ad hoc support for team members.
• Supporting quality assurance checks for internal and client‑facing reports.
• Organizing new client contracts, creating invoices, and processing client payments.
• Contributing to internal database maintenance, upkeep, and data entry.
• Researching, ordering, and distributing company‑wide gifts two to three times per year.
• Organizing company events, competitions, and special projects throughout the year.
• Facilitating company holiday calendars, time‑off calendars, and schedule variation calendars.

Skills

Communication skills

Discretion

Organizational skills

Data entry

Administrative support

Remote work

Tools

Google Sheets

Microsoft Excel

QuickBooks Online

Google Workspace

Job description

Coalition Technologies is seeking a reliable, detail-oriented Remote Office Assistant to support administrative, bookkeeping, billing, reporting, data entry, and internal operations tasks in a fully remote setting.

You will handle phones and emails, organize client documents, assist with entry-level bookkeeping, generate invoices, process payments, and contribute to internal reports and QA checks. This role offers strong growth potential within the Accounting team and other departments.