Office Assistant - Admin / Support (Remote) - admin / office - administrative job employment

HirePros®; Northern (KY); Hybrid; USD 21,000 - 34,000; Full time

Benefits offered by this job

Remote work

Profit-sharing bonus

Paid time off

Health insurance

Educational reimbursement

Job summary

Coalition Technologies is seeking a reliable, detail-oriented Remote Office Assistant to support administrative, bookkeeping, billing, reporting, data entry, and internal operations tasks in a fully remote setup.

You will manage daily admin duties, organize client documents, assist with expenses, invoices, and payments, and help maintain accurate records while collaborating with teams across time zones. This role offers growth and advancement within the Accounting team.

Qualifications

• Excellent verbal and written communication skills.
• High level of discretion, ethics, and trustworthiness.
• Strong attention to detail and organizational skills.
• Ability to support administrative, bookkeeping, billing, reporting, and data entry tasks.
• Willingness to learn and grow within a remote team.

Responsibilities

• Answering phones and emails.
• Completing entry-level bookkeeping tasks, including recording expenses and organizing receipts.
• Resolving billing issues with clients and internal team members.
• Providing account access, usage reports, data analysis, and ad hoc support.
• Supporting quality assurance checks for internal and client-facing reports.
• Organizing client contracts, creating invoices, and processing payments.
• Maintaining company records and internal database.

Skills

Communication

Discretion

Attention to detail

Organizational skills

Willingness to learn

Remote collaboration

Tools

Google Sheets

Microsoft Excel

QuickBooks Online

Google Workspace

Job description

Office Assistant – Admin / Support (Remote) - admin / office - administrative job employment

Coalition Technologies is seeking a reliable, detail-oriented, and highly organized Remote Office Assistant to support administrative, bookkeeping, billing, reporting, data entry, and internal operations tasks. This role is ideal for someone with strong communication skills, discretion, attention to detail, and a willingness to learn and grow within a fast-paced remote work environment.

As an Office Assistant, you will help support daily administrative operations, assist with entry-level bookkeeping, organize client documents, support internal reporting, and help maintain accurate company records. This position offers strong growth potential for the right candidate, including opportunities for advancement within the Accounting team or other departments.

We are looking for talented and diligent candidates who perform well on our skills assessments. Strong skills test performance may be considered even if a candidate does not meet every preferred experience or educational background requirement.

Why Join Coalition Technologies?

Coalition Technologies is committed to delivering high-quality work for our clients while providing our team with a fun, thriving, innovative, and growth-focused work environment. We offer:

100% remote work with a company that has supported remote team members for more than a decade

Competitive profit-sharing bonus plan, with up to 50% of company profits paid to full-time employees each month

Competitive Paid Time Off plan that supports work-life balance

Medical, dental, vision, and life insurance packages for eligible US-based team members

International Health Insurance Reimbursement Program for eligible international team members

Device upgrade and learning reimbursement programs

Career development plans with clearly defined goals and rewards

Additional job-specific incentives and bonuses

As an Office Assistant, your duties will include:

Answering phones and emails

Completing entry-level bookkeeping tasks, including recording expenses, organizing receipts, and maintaining transaction records

Resolving billing issues with clients and internal team members

Providing account access, usage reports, data analysis, and other ad hoc support for team members

Supporting quality assurance checks for internal and client-facing reports

Organizing new client contracts, creating invoices, and processing client payments

Contributing to internal database maintenance, upkeep, and data entry

Researching, ordering, and distributing company-wide gifts two to three times per year

Organizing company events, competitions, and special projects throughout the year

Facilitating company holiday calendars, time-off calendars, and schedule variation calendars

Required Skills and Qualifications

The ideal candidate will have:

Willingness to learn, grow, and collaborate with the team and company as a whole

Excellent verbal and written communication skills

High level of discretion, ethics, and trustworthiness

Strong attention to detail and organizational skills

Ability to support administrative, bookkeeping, billing, reporting, and data entry tasks

Innovative thinking and willingness to challenge existing methods when improvement is possible

Availability to work 40 hours per week, Monday through Friday, 9:00 a.m. to 6:00 p.m. Pacific Time

Reliable remote workspace with a fast computer, quality internet, camera, microphone, and speakers

Preferred Skills

The following experience is preferred but not required:

Experience with bookkeeping or financial record keeping

Experience with Google Sheets, Microsoft Excel, QuickBooks Online, and Google Workspace

Experience supporting billing, invoicing, reporting, data entry, or administrative operations

Coalition Technologies is a fully remote company. Our team works remotely with the support of time tracking software, structured communication, and a company culture designed to help remote team members succeed. We have supported remote team members for more than a decade and welcome qualified applicants from around the world.

This position offers a strong opportunity for growth. Successful Office Assistants at Coalition Technologies have advanced quickly and earned promotions within the Accounting team and across other departments.

Compensation

For candidates located in California, New York, Washington, and Colorado, the starting base pay for this position ranges from $15 to $25 per hour. Compensation may vary based on factors such as experience, qualifications, skills test performance, geographic location, and seniority of the position offered. For candidates outside of California, New York, Washington, and Colorado, compensation may fall outside the listed range.