Executive Administrative Assistant / Remote / Entry Level

Jobsultant Solutions; Duncan (OK); Remote; USD 30,000 - 40,000; Full time

Benefits offered by this job

Competitive profit-sharing bonus plan

Highly competitive Paid Time Off plan

Subsidized gym memberships

Medical, dental, vision, and life insurance packages

Job summary

A leading administrative services provider is seeking an Executive Administrative Assistant to work remotely. The role involves bookkeeping, answering calls, and providing support to enhance team communication. The candidate should possess excellent communication skills and a willingness to learn. Competitive benefits include a profit-sharing bonus and a comprehensive insurance package. This position offers significant growth opportunities within the company.

Qualifications

• High level of discretion, ethics, and trustworthiness required.
• Experience in bookkeeping/financial record keeping is preferred.
• Reliable space to work remotely with a fast computer and quality internet.

Responsibilities

• Answer phones and direct calls.
• Complete entry-level bookkeeping, including recording expenses.
• Resolve billing issues with clients.

Skills

Excellent verbal and written communication skills

Willingness to learn and grow

Innovative thinking

Experience in bookkeeping

Tools

Google Sheets

Excel

Quickbooks Online

Job description

Executive Administrative Assistant / Remote / Entry Level

Job Openings Executive Administrative Assistant / Remote / Entry Level

About the job Executive Administrative Assistant / Remote / Entry Level

We are devoted to delivering clients the highest quality work while providing our team a fun, thriving, and innovative environment. Along with the opportunity for tremendous career growth and rapid advancement, CT offers:

• The most competitive profit-sharing bonus plan in the industry, paying up to 50% of company profits to full-time employees each month!
• A highly competitive Paid Time Off plan, promoting quality work-life balance.
• Subsidized gym memberships to help team members feel their best.
• Medical, dental, vision, and life insurance packages for all US-based team members.
• International Health Insurance Reimbursement Program for all international team members.
• Device upgrade and learning reimbursement programs.
• Motivating career development plans with clearly defined goals and rewards.
• Additional job-specific incentives and bonuses.

Plus, 100% of our team works remotely with the support of time tracking software. Our company culture specializes in supporting remote team members, and weve been doing so for more than a decade. CT welcomes your application, wherever in the world it's coming from!

YOUR DUTIES AND TASKS:

• Answer phones and direct calls.
• Complete entry-level bookkeeping, including recording expenses, organizing receipts, and completing other transaction records.
• Resolve billing issues with clients and internal team members.
• Provide account access, usage reports, data analysis, and other ad hoc requests for team members.
• Support quality assurance checks of various internal and client facing reporting.
• Organize new client contracts, create invoices, and process client payments.
• Contribute to internal database maintenance, upkeep and data entry.
• Research, order, & distribute company-wide gifts (2-3 times per year).
• Organize company events, competitions, and special projects throughout the year.
• Facilitate company holiday, time off, and schedule variation calendars.

DUTIES AND TASKS IF BASED IN LA:

• Mail pickup at Downtown LA office twice per week
• Scan and organize mail digitally
• Collect and re-distribute company office equipment from staff in region (as needed)
• Valid drivers license and reliable transportation in Los Angeles is required

YOU SHOULD HAVE:

• Willingness to learn, grow, and collaborate with the team and company as a whole
• Excellent verbal and written communication skills
• A high level of discretion, ethics, and trustworthiness
• Innovative thinking and willingness to challenge existing methods where improvement is possible
• Experience in bookkeeping / financial record keeping (preferred)
• Experience with Google Sheets or Excel, Quickbooks Online, and G Suite (preferred)
• The availability to work 40 hours per week from 9:00 am to 6:00 pm PST
• Reliable space to work remotely - fast computer, quality internet, camera, microphone, speakers

This is a position with a high opportunity for the right candidate to grow! Our successful office assistants have seen fast growth and promotion, both within the Accounting team and to other teams.