Executive Administrative Assistant / Remote / Entry Level

Jobsultant Solutions; Portland (OR); Remote; USD 38,000 - 50,000; Full time

Benefits offered by this job

Profit-sharing bonus plan

Paid Time Off

Subsidized gym memberships

Comprehensive insurance packages

Device upgrade reimbursement

Motivating career development plans

Job summary

A remote solutions company is seeking an Executive Administrative Assistant. This entry-level position involves answering phones, bookkeeping, resolving billing issues, and organizing client contracts. Join a team that promotes career growth with competitive benefits including profit-sharing and health insurance. The ideal candidate should have strong communication skills and a willingness to learn, with experience in bookkeeping preferred. This role offers significant opportunities for career advancement within a supportive remote work culture.

Qualifications

• Willingness to grow and collaborate.
• Excellent communication skills required.
• High level of discretion and trustworthiness is essential.

Responsibilities

• Answer phones and direct calls.
• Complete entry-level bookkeeping.
• Resolve billing issues with clients.
• Organize new client contracts and invoices.
• Research and distribute company-wide gifts.

Skills

Willingness to learn

Excellent verbal and written communication skills

High level of discretion and trustworthiness

Innovative thinking

Experience in bookkeeping

Familiarity with Google Sheets or Excel

Tools

Quickbooks Online

G Suite

Job description

Executive Administrative Assistant / Remote / Entry Level

Job Openings Executive Administrative Assistant / Remote / Entry Level

About the job Executive Administrative Assistant / Remote / Entry Level

We are devoted to delivering clients the highest quality work while providing our team a fun, thriving, and innovative environment. Along with the opportunity for tremendous career growth and rapid advancement, CT offers:

• The most competitive profit-sharing bonus plan in the industry, paying up to 50% of company profits to full-time employees each month!
• A highly competitive Paid Time Off plan, promoting quality work-life balance.
• Subsidized gym memberships to help team members feel their best.
• Medical, dental, vision, and life insurance packages for all US-based team members.
• International Health Insurance Reimbursement Program for all international team members.
• Device upgrade and learning reimbursement programs.
• Motivating career development plans with clearly defined goals and rewards.
• Additional job-specific incentives and bonuses.

Plus, 100% of our team works remotely with the support of time tracking software. Our company culture specializes in supporting remote team members, and weve been doing so for more than a decade. CT welcomes your application, wherever in the world it's coming from!

YOUR DUTIES AND TASKS:

• Answer phones and direct calls.
• Complete entry-level bookkeeping, including recording expenses, organizing receipts, and completing other transaction records.
• Resolve billing issues with clients and internal team members.
• Provide account access, usage reports, data analysis, and other ad hoc requests for team members.
• Support quality assurance checks of various internal and client facing reporting.
• Organize new client contracts, create invoices, and process client payments.
• Contribute to internal database maintenance, upkeep and data entry.
• Research, order, & distribute company-wide gifts (2-3 times per year).
• Organize company events, competitions, and special projects throughout the year.
• Facilitate company holiday, time off, and schedule variation calendars.

DUTIES AND TASKS IF BASED IN LA:

• Mail pickup at Downtown LA office twice per week
• Scan and organize mail digitally
• Collect and re-distribute company office equipment from staff in region (as needed)
• Valid drivers license and reliable transportation in Los Angeles is required

YOU SHOULD HAVE:

• Willingness to learn, grow, and collaborate with the team and company as a whole
• Excellent verbal and written communication skills
• A high level of discretion, ethics, and trustworthiness
• Innovative thinking and willingness to challenge existing methods where improvement is possible
• Experience in bookkeeping / financial record keeping (preferred)
• Experience with Google Sheets or Excel, Quickbooks Online, and G Suite (preferred)
• The availability to work 40 hours per week from 9:00 am to 6:00 pm PST
• Reliable space to work remotely - fast computer, quality internet, camera, microphone, speakers

This is a position with a high opportunity for the right candidate to grow! Our successful office assistants have seen fast growth and promotion, both within the Accounting team and to other teams.