Remote Office Assistant: Admin & Billing Support

Classifieds24; New York, Northern (NY, KY); Hybrid; USD 21,000 - 34,000; Full time

Benefits offered by this job

Profit-sharing bonus up to 50%

Health insurance

PTO

Device upgrade program

Career development

Job summary

Coalition Technologies is seeking a reliable Remote Office Assistant to support administrative, bookkeeping, billing, reporting, and data entry tasks in a fully remote setup. The role offers growth within the Accounting team and potential advancement across departments.

The position emphasizes strong communication, discretion, and organizational skills, with 40-hour weeks and time-tracking support. Health benefits and international coverage are included for eligible team members.

Qualifications

• Willingness to learn, grow, and collaborate with the team and company.
• Excellent verbal and written communication skills.
• High level of discretion, ethics, and trustworthiness.
• Strong attention to detail and organizational skills.
• Capable of supporting bookkeeping, billing, reporting, and data entry tasks.
• Innovative thinking and willingness to improve processes.
• Availability for 40 hours per week, Mon–Fri, 9:00–18:00 PT.

Responsibilities

• Answer phones and emails.
• Complete entry-level bookkeeping tasks and organize receipts.
• Resolve billing issues with clients and internal teams.
• Provide account access, reports, data analysis, and ad hoc support.
• Support quality assurance checks for reports.
• Organize client contracts, invoices, and payments.
• Maintain internal databases and data entry.
• Order and distribute gifts; organize events and projects.
• Manage holiday calendars and time-off schedules.

Skills

Willingness to learn

Excellent communication

Discretion and ethics

Attention to detail

Data entry

Team collaboration

Time management

Tools

Google Sheets

Microsoft Excel

QuickBooks Online

Google Workspace

Job description

Coalition Technologies is seeking a reliable Remote Office Assistant to support administrative, bookkeeping, billing, reporting, and data entry tasks in a fully remote setup. The role offers growth within the Accounting team and potential advancement across departments.

The position emphasizes strong communication, discretion, and organizational skills, with 40-hour weeks and time-tracking support. Health benefits and international coverage are included for eligible team members.