Office Assistant

Breakout Tools; California (MO); Remote; USD 20,664 - 34,440; Full time

Benefits offered by this job

Competitive profit-sharing bonus plan

Paid Time Off plan

Subsidized gym memberships

Medical, dental, vision, and life insurance

Job summary

A competitive remote company is seeking motivated individuals for entry-level bookkeeping positions. Candidates should possess excellent communication skills and a willingness to learn, with responsibilities including managing client communications, resolving billing issues, and supporting internal teams. This job offers a flexible remote work setup and competitive salary based on location and qualifications. Starting pay ranges from $15 to $25 per hour, depending on various factors.

Qualifications

• Availability to work 40 hours per week from 9:00 am to 6:00 pm PST.
• Reliable space to work remotely with necessary equipment.

Responsibilities

• Answer phones and emails.
• Complete entry-level bookkeeping tasks.
• Resolve billing issues with clients and internal teams.
• Provide account access and data analysis.
• Support quality assurance checks.
• Organize client contracts and invoice processing.
• Maintain internal database.
• Research and distribute company-wide gifts.
• Organize company events.
• Facilitate scheduling calendars.

Skills

Willingness to learn and grow

Excellent verbal and written communication

Discretion, ethics, and trustworthiness

Innovative thinking

Bookkeeping/financial record keeping

Experience with Google Sheets or Excel

Tools

Quickbooks Online

G-Suite

Job description

Coalition Technologies is devoted to delivering clients the highest quality work while providing our team a fun, thriving, and innovative environment. Along with the opportunity for tremendous career growth and rapid advancement, CT offers:

• The most competitive profit-sharing bonus plan in the industry, paying up to 50% of company profits to full-time employees each month!
• A highly competitive Paid Time Off plan, promoting quality work-life balance.
• Subsidized gym memberships to help team members feel their best.
• Medical, dental, vision, and life insurance packages for all US-based team members.
• International Health Insurance Reimbursement Program for all international team members, a benefit unique to Coalition.
• Device upgrade and learning reimbursement programs.
• Motivating career development plans with clearly defined goals and rewards.
• Additional job-specific incentives and bonuses.

Plus, 100% of our team works remotely with the support of time tracking software. Our company culture specializes in supporting remote team members, and we’ve been doing so for more than a decade. CT welcomes your application, wherever in the world it’s coming from!

YOU SHOULD HAVE:

• Willingness to learn, grow, and collaborate with the team and company as a whole.
• Excellent verbal and written communication skills.
• A high level of discretion, ethics, and trustworthiness.
• Innovative thinking and a willingness to challenge existing methods where improvement is possible.
• Experience in bookkeeping / financial record keeping (preferred).
• Experience with Google Sheets or Excel, Quickbooks Online, and G-Suite (preferred).
• The availability to work 40 hours per week from 9:00 am to 6:00 pm PST.
• A reliable space to work remotely with a fast computer, quality internet, camera, microphone, and speakers.

YOUR DUTIES AND TASKS:

• Answering phones and emails.
• Completing entry-level bookkeeping, including recording expenses, organizing receipts, and completing other transaction records.
• Resolving billing issues with clients and internal team members.
• Providing account access, usage reports, data analysis, and other ad hoc requests for team members.
• Supporting quality assurance checks of various internal and client facing reporting.
• Organizing new client contracts, create invoices, and process client payments.
• Contributing to internal database maintenance, upkeep and data entry.
• Researching, ordering, & distributing company-wide gifts (2-3 times per year).
• Organizing company events, competitions, and special projects throughout the year.
• Facilitating company holiday, time off, and schedule variation calendars.

We are looking for talented and diligent candidates who excel in our skills tests, and will consider these candidates even if past experience or educational background criteria aren’t met.

*California, New York, Washington, and Colorado: starting base pay for this position ranges between $15 – $25 per hour.

Compensation may vary based on factors such as experience, qualifications, skills test performance, geographic location, and seniority of the position offered. Outside of California, New York, Washington, and Colorado compensation may fall outside the above ranges.