Executive Administrative Assistant / Remote / Entry Level

Jobcertify; Philadelphia (Philadelphia County); Remote; Full time

Benefits offered by this job

Competitive profit-sharing bonus plan

Paid Time Off plan

Subsidized gym memberships

Medical, dental, vision, and life insurance packages

Job summary

A leading remote support firm is looking for an Executive Administrative Assistant to manage phone communications, bookkeeping, and client contract organization. This entry-level role provides extensive career growth opportunities and allows for remote work. With responsibilities including addressing billing issues and overseeing company events, the candidate should possess strong communication skills and a willingness to learn. This position offers a competitive bonus and benefits package suitable for driven individuals. Apply now to be a part of a supportive team culture.

Qualifications

• Willingness to learn, grow, and collaborate with the team.
• High level of discretion, ethics, and trustworthiness.
• Ability to support quality assurance checks.

Responsibilities

• Answer phones and direct calls.
• Complete entry-level bookkeeping, including recording expenses.
• Resolve billing issues with clients.
• Organize new client contracts and create invoices.
• Facilitate company holiday and schedule variation calendars.

Skills

Excellent verbal and written communication skills

Experience in bookkeeping / financial record keeping

Innovative thinking

Experience with Google Sheets or Excel

Trustworthiness

Tools

Quickbooks Online

G Suite

Job description

Executive Administrative Assistant / Remote / Entry Level

Job Openings Executive Administrative Assistant / Remote / Entry Level

About the job Executive Administrative Assistant / Remote / Entry Level

We are devoted to delivering clients the highest quality work while providing our team a fun, thriving, and innovative environment. Along with the opportunity for tremendous career growth and rapid advancement, CT offers:

• The most competitive profit-sharing bonus plan in the industry, paying up to 50% of company profits to full-time employees each month!
• A highly competitive Paid Time Off plan, promoting quality work-life balance.
• Subsidized gym memberships to help team members feel their best.
• Medical, dental, vision, and life insurance packages for all US-based team members.
• International Health Insurance Reimbursement Program for all international team members.
• Device upgrade and learning reimbursement programs.
• Motivating career development plans with clearly defined goals and rewards.
• Additional job-specific incentives and bonuses.

Plus, 100% of our team works remotely with the support of time tracking software. Our company culture specializes in supporting remote team members, and weve been doing so for more than a decade. CT welcomes your application, wherever in the world it's coming from!

YOUR DUTIES AND TASKS:

• Answer phones and direct calls.
• Complete entry-level bookkeeping, including recording expenses, organizing receipts, and completing other transaction records.
• Resolve billing issues with clients and internal team members.
• Provide account access, usage reports, data analysis, and other ad hoc requests for team members.
• Support quality assurance checks of various internal and client facing reporting.
• Organize new client contracts, create invoices, and process client payments.
• Contribute to internal database maintenance, upkeep and data entry.
• Research, order, & distribute company-wide gifts (2-3 times per year).
• Organize company events, competitions, and special projects throughout the year.
• Facilitate company holiday, time off, and schedule variation calendars.

DUTIES AND TASKS IF BASED IN LA:

• Mail pickup at Downtown LA office twice per week
• Scan and organize mail digitally
• Collect and re-distribute company office equipment from staff in region (as needed)
• Valid drivers license and reliable transportation in Los Angeles is required

YOU SHOULD HAVE:

• Willingness to learn, grow, and collaborate with the team and company as a whole
• Excellent verbal and written communication skills
• A high level of discretion, ethics, and trustworthiness
• Innovative thinking and willingness to challenge existing methods where improvement is possible
• Experience in bookkeeping / financial record keeping (preferred)
• Experience with Google Sheets or Excel, Quickbooks Online, and G Suite (preferred)
• The availability to work 40 hours per week from 9:00 am to 6:00 pm PST
• Reliable space to work remotely - fast computer, quality internet, camera, microphone, speakers

This is a position with a high opportunity for the right candidate to grow! Our successful office assistants have seen fast growth and promotion, both within the Accounting team and to other teams.