Remote Office Assistant: Growth & Admin Support

HirePros®; Northern (KY); Hybrid; USD 21,000 - 34,000; Full time

Benefits offered by this job

Remote work

Profit-sharing bonus

Paid time off

Health insurance

Educational reimbursement

Job summary

Coalition Technologies is seeking a reliable, detail-oriented Remote Office Assistant to support administrative, bookkeeping, billing, reporting, data entry, and internal operations tasks in a fully remote setup.

You will manage daily admin duties, organize client documents, assist with expenses, invoices, and payments, and help maintain accurate records while collaborating with teams across time zones. This role offers growth and advancement within the Accounting team.

Qualifications

• Excellent verbal and written communication skills.
• High level of discretion, ethics, and trustworthiness.
• Strong attention to detail and organizational skills.
• Ability to support administrative, bookkeeping, billing, reporting, and data entry tasks.
• Willingness to learn and grow within a remote team.

Responsibilities

• Answering phones and emails.
• Completing entry-level bookkeeping tasks, including recording expenses and organizing receipts.
• Resolving billing issues with clients and internal team members.
• Providing account access, usage reports, data analysis, and ad hoc support.
• Supporting quality assurance checks for internal and client-facing reports.
• Organizing client contracts, creating invoices, and processing payments.
• Maintaining company records and internal database.

Skills

Communication

Discretion

Attention to detail

Organizational skills

Willingness to learn

Remote collaboration

Tools

Google Sheets

Microsoft Excel

QuickBooks Online

Google Workspace

Job description

Coalition Technologies is seeking a reliable, detail-oriented Remote Office Assistant to support administrative, bookkeeping, billing, reporting, data entry, and internal operations tasks in a fully remote setup.

You will manage daily admin duties, organize client documents, assist with expenses, invoices, and payments, and help maintain accurate records while collaborating with teams across time zones. This role offers growth and advancement within the Accounting team.