Remote Medical Scheduling & Insurance Specialist

Winning Assistants LLC.; New York (NY); Remote; USD 5,500 - 8,300; Full time

Job summary

Winning Assistants LLC. is seeking a Medical Scheduling & Insurance Verification Virtual Assistant for a fast-paced primary care practice in Long Island, NY. The role focuses on scheduling, enrollment, and accurate EHR documentation, working remotely with a 9:00 AM–6:00 PM ET schedule.

The ideal candidate will be detail-oriented, organized, and able to maintain HIPAA-compliant records while coordinating with patients, providers, and staff across three locations.

Qualifications

• Experience as Medical Virtual Assistant or similar healthcare admin role.
• Hands-on experience with patient scheduling, rescheduling, and appointment coordination.
• Verifying medical insurance information, patient eligibility, and demographic details.
• Experience navigating EHR systems and maintaining patient records.
• Knowledge of medical terminology and healthcare workflows.

Responsibilities

• Coordinate patient appointments across multiple providers and locations.
• Verify insurance eligibility and enter accurate demographic and coverage data into the EHR.
• Maintain complete and up-to-date patient charts and confidential information per HIPAA.
• Communicate scheduling requirements and instructions to patients and providers.
• Escalate complex issues to the provider or office manager when needed.

Skills

Scheduling experience

English communication

Attention to detail

HIPAA awareness

Tools

AdvancedMD

Ooma

Job description

Winning Assistants LLC. is seeking a Medical Scheduling & Insurance Verification Virtual Assistant for a fast-paced primary care practice in Long Island, NY. The role focuses on scheduling, enrollment, and accurate EHR documentation, working remotely with a 9:00 AM–6:00 PM ET schedule.

The ideal candidate will be detail-oriented, organized, and able to maintain HIPAA-compliant records while coordinating with patients, providers, and staff across three locations.