Remote Medical Scheduling & Insurance Specialist

Winning Assistants, Inc.; New York (NY); Hybrid; USD 6,900 - 8,300; Full time

Benefits offered by this job

HIPAA training

VPN access

Contractor support

Job summary

Winning Assistants, Inc. is seeking a Medical Scheduling & Insurance Verification Virtual Assistant for a remote role with a 9:00 AM–6:00 PM ET schedule, Monday–Friday. You will manage patient appointments, verify insurance, and ensure accurate EHR records for a busy primary care practice in Long Island, NY.

The ideal candidate is organized, detail-focused, and capable of working independently while maintaining HIPAA compliance.

Qualifications

• Experience as Medical Virtual Assistant or similar healthcare admin role.
• Scheduling, rescheduling, and appointment coordination experience.
• Verifying insurance information and patient eligibility.
• Experience with EHR and maintaining patient records accurately.
• Strong English written and verbal communication with phone etiquette.
• Ability to follow HIPAA and office protocols.

Responsibilities

• Coordinate patient appointments across multiple providers.
• Verify demographics and insurance details; update in EHR.
• Maintain accurate, confidential patient charts and notes.
• Escalate complex issues to provider/office manager when needed.

Skills

Medical Scheduling

Insurance Verification

EHR systems

HIPAA compliance

Professional communication

Education

None

Tools

AdvancedMD

Ooma

Job description

Winning Assistants, Inc. is seeking a Medical Scheduling & Insurance Verification Virtual Assistant for a remote role with a 9:00 AM–6:00 PM ET schedule, Monday–Friday. You will manage patient appointments, verify insurance, and ensure accurate EHR records for a busy primary care practice in Long Island, NY.

The ideal candidate is organized, detail-focused, and capable of working independently while maintaining HIPAA compliance.