Remote Global Executive Assistant to Leadership

WorkLLama; Rahway (NJ); Remote; USD 50,000 - 80,000; Full time

Job summary

WorkLLama is seeking an Administrative Assistant to support our Global Oncology Marketing executive team. This role demands confidentiality, sharp analytical thinking, and proactive problem solving in a fast-paced environment.

You will manage complex calendars, coordinate domestic and international travel, process expenses in SAP/Concur, handle procurement, and liaise with stakeholders across the enterprise while maintaining high responsiveness and professionalism.

Qualifications

• Minimum 3 years of Administrative Assistant experience.
• Proven experience directly supporting Executive Team Members.
• Demonstrated track record of scheduling and coordinating complex, multi-leg domestic and international travel.
• Hands-on experience processing Visa/Passport applications.
• Experience with SAP, Concur, or related enterprise systems for processing expense reports, purchase orders, payment requests, vendor forms, and running financial reports.

Responsibilities

• Coordinate and perform general administrative and clerical duties for designated Executive members with minimal supervision.
• Manage complex executive calendars, prioritizing meetings, appointments, and scheduling across multiple time zones.
• Schedule and coordinate complex domestic and international travel, including detailed itineraries, flight logistics, and Visa/Passport applications.
• Prepare, process, and reconcile expense reports, disbursement vouchers, and payment requests in SAP/Concur or related systems.
• Support department procurement needs, including creation and tracking of purchase orders, vendor setups, and invoice processing.
• Monitor executive email and correspondence to track current issues, respond appropriately, and prompt leadership on required document reviews.
• Coordinate agendas, materials, and membership rosters for assigned committees and special leadership meetings.
• Plan, coordinate, and execute special departmental projects, meetings, and events.
• Interface professionally with internal and external global stakeholders, providing seamless communication across the enterprise.
• Provide backup support for other administrative assistants as needed while upholding a strict level of confidentiality.

Skills

Executive support

Travel coordination

Calendar management

MS Office Pro

Communication skills

Analytical thinking

Education

High School Diploma

Tools

SAP

Concur

Job description

WorkLLama is seeking an Administrative Assistant to support our Global Oncology Marketing executive team. This role demands confidentiality, sharp analytical thinking, and proactive problem solving in a fast-paced environment.

You will manage complex calendars, coordinate domestic and international travel, process expenses in SAP/Concur, handle procurement, and liaise with stakeholders across the enterprise while maintaining high responsiveness and professionalism.