Senior Executive Assistant: Global Calendar & Travel

Planet Pharma; Bridgewater Township (NJ); Vor Ort; USD 33.000 - 47.000; Vollzeit

Zusammenfassung

Planet Pharma is seeking an experienced Executive Assistant to support senior leaders in a fast-paced, highly regulated environment. You will manage complex calendars, coordinate domestic and international travel, and prepare executive materials with discretion and professionalism.

The role requires at least three years of EA experience, strong MS Office and SharePoint skills, and the ability to anticipate executive needs while juggling multiple priorities across time zones.

Qualifikationen

• High school diploma or equivalent required; college degree preferred.
• Minimum of three years’ experience supporting senior leaders in an executive assistant role.
• Experience in a corporate or highly regulated environment preferred; pharmaceutical or life sciences experience a plus.

Aufgaben

• Provide proactive administrative support to senior executives and optimize day-to-day operations.
• Manage complex calendars and schedule internal/external meetings across multiple time zones.
• Coordinate domestic and international travel, including flights, transport, lodging, visas, and passport renewals.
• Prepare and edit executive presentations, reports, dashboards, and briefing materials.
• Support onsite and virtual meetings logistics, agendas, catering, and follow-up actions.
• Liaise with other Executive Assistants to align schedules and leadership activities.
• Handle confidential information with discretion and professionalism.
• Process and reconcile travel and expense reports using Concur.
• Screen executive communications – calls, emails, and correspondence.

Kenntnisse

Independent work

MS Office suite

Communication

Organization

Discretion

Stakeholder liaison

Time management

Ausbildung

High school diploma

Bachelor's degree preferred

Tools

Outlook

Word

Excel

PowerPoint

SharePoint

Jobbeschreibung

Planet Pharma is seeking an experienced Executive Assistant to support senior leaders in a fast-paced, highly regulated environment. You will manage complex calendars, coordinate domestic and international travel, and prepare executive materials with discretion and professionalism.

The role requires at least three years of EA experience, strong MS Office and SharePoint skills, and the ability to anticipate executive needs while juggling multiple priorities across time zones.