Remote Executive Assistant to Global Executives

Worldwide Clinical Trials Holdings, Inc.; Wilmington (DE); Remote; USD 65,000 - 129,000; Full time

Benefits offered by this job

Remote work

Competitive benefits

Job summary

Worldwide Clinical Trials is seeking an Executive Assistant to provide high-level administrative support to the C-suite. This remote role collaborates with global teams across time zones, coordinating complex calendars and travel.

You will manage domestic and international travel, prepare professional documents, and build strong relationships with executives and stakeholders. Proficiency in English and MS Office is required; Concur/Teams experience is a plus.

Qualifications

• 2-4 years of experience as an Executive Assistant and 5+ years of overall office/business experience.
• Proficiency in English.
• Strong MS Office skills; experience with Microsoft Teams is a plus.
• Experience coordinating complex domestic and international travel; familiarity with Concur is a plus.
• Excellent organizational skills with the ability to prioritize, manage multiple activities, and maintain attention to detail.
• Strong interpersonal and communication skills with senior executives and external stakeholders.

Responsibilities

• Provide high-level administrative support to C-suite executives.
• Coordinate calendar management across leadership meetings, direct reports, and global scheduling across time zones.
• Arrange domestic and international travel, including detailed itineraries and visa support.
• Prepare, proofread, edit, and format business correspondence, presentations, and reports.
• Build and maintain relationships with executives, colleagues, business partners, and external stakeholders.
• Manage SharePoint calendars and ensure events and key activities are communicated and maintained.
• Organize off-site meetings, conferences, and executive events to support business objectives.
• Handle confidential information with discretion and professionalism.
• Adapt quickly to changing priorities to keep executive activities running smoothly.

Skills

Executive support

Calendar management

Travel coordination

Microsoft Office

Microsoft Teams

Concur

Communication

Relationship management

Tools

SharePoint

Concur

MS Office

Teams

Job description

Worldwide Clinical Trials is seeking an Executive Assistant to provide high-level administrative support to the C-suite. This remote role collaborates with global teams across time zones, coordinating complex calendars and travel.

You will manage domestic and international travel, prepare professional documents, and build strong relationships with executives and stakeholders. Proficiency in English and MS Office is required; Concur/Teams experience is a plus.