Sr. Executive Administrative Assistant

AgileOne | Merck; Rahway (NJ); À distance; USD 50 000 - 80 000; Plein temps

Résumé du poste

WorkLLama is seeking an Administrative Assistant to support our Global Oncology Marketing executive team. This role demands confidentiality, sharp analytical thinking, and proactive problem solving in a fast-paced environment.

You will manage complex calendars, coordinate domestic and international travel, process expenses in SAP/Concur, handle procurement, and liaise with stakeholders across the enterprise while maintaining high responsiveness and professionalism.

Qualifications

• Minimum 3 years of Administrative Assistant experience.
• Proven experience directly supporting Executive Team Members.
• Demonstrated track record of scheduling and coordinating complex, multi-leg domestic and international travel.
• Hands-on experience processing Visa/Passport applications.
• Experience with SAP, Concur, or related enterprise systems for processing expense reports, purchase orders, payment requests, vendor forms, and running financial reports.

Responsabilités

• Coordinate and perform general administrative and clerical duties for designated Executive members with minimal supervision.
• Manage complex executive calendars, prioritizing meetings, appointments, and scheduling across multiple time zones.
• Schedule and coordinate complex domestic and international travel, including detailed itineraries, flight logistics, and Visa/Passport applications.
• Prepare, process, and reconcile expense reports, disbursement vouchers, and payment requests in SAP/Concur or related systems.
• Support department procurement needs, including creation and tracking of purchase orders, vendor setups, and invoice processing.
• Monitor executive email and correspondence to track current issues, respond appropriately, and prompt leadership on required document reviews.
• Coordinate agendas, materials, and membership rosters for assigned committees and special leadership meetings.
• Plan, coordinate, and execute special departmental projects, meetings, and events.
• Interface professionally with internal and external global stakeholders, providing seamless communication across the enterprise.
• Provide backup support for other administrative assistants as needed while upholding a strict level of confidentiality.

Connaissances

Executive support

Travel coordination

Calendar management

MS Office Pro

Communication skills

Analytical thinking

Formation

High School Diploma

Outils

SAP

Concur

Description du poste

100% Remote

We are seeking a growth and improvement-minded Administrative Assistant to help drive our Global Oncology Marketing operating priorities. The successful candidate will be customer-focused and responsible for core administrative duties requiring analytical thinking, independent judgment, and proactive problem-solving. This fast-paced role demands the ability to adjust smoothly to changing priorities, manage relationships effectively, and maintain strict confidentiality. Working with minimal supervision, you will play a critical role in supporting executive leaders, facilitating global communication, and keeping department operations running efficiently.

Responsibilities

• Coordinate and perform general administrative and clerical duties for designated Executive members with minimal supervision.
• Manage complex executive calendars, prioritizing meetings, appointments, and scheduling across multiple time zones.
• Schedule and coordinate complex domestic and international travel, including detailed itineraries, flight logistics, and Visa/Passport applications.
• Prepare, process, and reconcile expense reports, disbursement vouchers, and payment requests in SAP/Concur or related systems.
• Support department procurement needs, including creation and tracking of purchase orders, vendor setups, and invoice processing.
• Monitor executive email and correspondence to track current issues, respond appropriately, and prompt leadership on required document reviews.
• Coordinate agendas, materials, and membership rosters for assigned committees and special leadership meetings.
• Plan, coordinate, and execute special departmental projects, meetings, and events.
• Interface professionally with internal and external global stakeholders, providing seamless communication across the enterprise.
• Provide backup support for other administrative assistants as needed while upholding a strict level of confidentiality.

Education

• Minimum Requirement: High School Diploma or equivalent.

Experience

Required Experience & Skills

• Minimum of 3 years of Administrative Assistant experience.
• Proven experience directly supporting Executive Team Members.
• Demonstrated track record of scheduling and coordinating complex, multi-leg domestic and international travel.
• Hands-on experience processing Visa/Passport applications.
• Experience with SAP, Concur, or related enterprise systems for processing expense reports, purchase orders, payment requests, vendor forms, and running financial reports.
• Demonstrated event planning and coordination experience.
• Advanced proficiency in MS Office Suite (Outlook, Word, Excel, PowerPoint) and operation of peripheral office equipment.
• Exceptional analytical thinking, proactive problem-solving, and time-management skills to handle simultaneous assignments.
• High degree of professionalism, sound judgment, and outstanding written/verbal communication skills to interact with enterprise executives.
• Demonstrated history of handling sensitive information in a strictly confidential environment.

Additional Information

• Job Title: Administrative Assistant – Global Oncology Marketing
• Department: Global Oncology Marketing / Executive Support
• Work Style: High-volume executive support requiring agility, relationship management, and independent execution.