Remote-First Exec Assistant, GTM Operations

Remote; San Francisco (CA); Remote; USD 90,000 - 130,000; Full time

Benefits offered by this job

Medical, Vision, & Dental Insurance

401(k) plan

Employee Stock Options

Employer-paid Life Insurance

Short/Long Term Disability Insurance

Flexible Time Off & Paid Company H ol

Flexible Spending Account

Parental Leave

Flexible Schedules

Professional Development Stipend

Monthly Office Upkeep Stipend

Job summary

Civitech is a remote-first company hiring within 30 states. This role supports the COO and GTM organization, helping protect executive focus, coordinate meetings, and streamline communications across leadership forums.

The candidate will manage calendars, drive meeting discipline, and ensure follow-through on decisions and actions. The position requires strong written and verbal communication, independent workload management, and the ability to work effectively in a fast-paced, remote

Qualifications

• 3–9 years of relevant experience supporting an executive, senior leadership team, or complex cross-functional organization.
• Excellent written and verbal communication skills.
• Ability to independently manage a high-volume daily workload with minimal supervision.

Responsibilities

• Manage the COO's calendar and inbox with priorities, draft or coordinate responses, and track follow-up.
• Coordinate scheduling, meeting preparation, follow-ups, and day-to-day administrative needs for the COO.
• Monitor internal Slack conversations, route questions to owners, track follow-up, and close the loop.
• Prepare and coordinate recurring meetings within the COO's scope, including GTM rhythms and leadership meetings.
• Ensure clear meeting practices: purpose, attendees, agendas, and outcomes; flag gaps and improve where needed.
• Identify overlapping meetings and optimize or redirect work into existing channels.
• Protect focus time for the COO and GTM leaders; reduce calendar fragmentation.
• Capture decisions, actions, owners, and follow-ups; route queries through established channels.
• Identify inefficiencies in patterns and work with GTM leaders to improve rhythms.

Job description

Civitech is a remote-first company hiring within 30 states. This role supports the COO and GTM organization, helping protect executive focus, coordinate meetings, and streamline communications across leadership forums.

The candidate will manage calendars, drive meeting discipline, and ensure follow-through on decisions and actions. The position requires strong written and verbal communication, independent workload management, and the ability to work effectively in a fast-paced, remote