Remote Executive Assistant | Global Team, Growth & Impact

Toplent; United States; Remote; USD 60,000 - 90,000; Full time

Benefits offered by this job

100% Remote Role (Work from anywhere)

Competitive Salary in USD

Career Growth & Development

Collaborative and supportive global 팀

Job summary

Toplent connects companies with exceptional remote professionals and is seeking a highly organized Executive Assistant to join a client team on a full-time remote basis. You will provide high-level administrative support to executives, ensuring smooth day-to-day operations and effective time management.

Responsibilities include managing calendars, handling emails, preparing materials, and coordinating with stakeholders.

Qualifications

• Minimum 2 years of experience as an Executive Assistant, Personal Assistant, or in a similar administrative role.
• Excellent organizational and time-management skills with the ability to multitask effectively.
• Excellent written and verbal communication skills in English.
• Proficiency with productivity and collaboration tools (Google Workspace, Microsoft Office, Slack, Zoom, etc.)
• Strong attention to detail with the ability to prioritize tasks in a fast-paced environment.
• Comfortable working in a remote and multicultural team setting.
• Professionalism, discretion, and a proactive problem-solving mindset.

Responsibilities

• Manage and optimize executives’ calendars, appointments, and scheduling
• Handle email inboxes, correspondence, and communication on behalf of executives
• Prepare reports, presentations, and meeting materials as needed
• Take detailed meeting notes, track action items, and follow up on deliverables
• Conduct research and compile information to support executive decision-making
• Coordinate with internal teams and external stakeholders to ensure seamless communication
• Organize travel arrangements, itineraries, and logistics
• Anticipate executives’ needs, proactively resolving issues before they arise
• Maintain confidentiality and handle sensitive information with discretion

Skills

EA experience

Organizational skills

English communication

Tools

Google Workspace

Microsoft Office

Slack

Zoom

Job description

Toplent connects companies with exceptional remote professionals and is seeking a highly organized Executive Assistant to join a client team on a full-time remote basis. You will provide high-level administrative support to executives, ensuring smooth day-to-day operations and effective time management.

Responsibilities include managing calendars, handling emails, preparing materials, and coordinating with stakeholders.