Senior Executive Assistant to GTM Leaders (Onsite, Chicago)

OpenGov; Illinois; On-site; USD 110,000 - 120,000; Full time

Benefits offered by this job

Healthcare options

Flexible vacation policy

401(k) with company match

Paid parental leave

Wellness stipends

Professional development

Catered lunches

Job summary

OpenGov in Chicago, IL seeks a highly organized Senior Executive Assistant to support three GTM executives. You will own calendars, travel, and daily operations while building cross-functional relationships with professionalism and discretion.

This onsite role requires adapting to fast-paced priorities and strong communication. You’ll partner with Marketing, Professional Services, and Customer Solutions leaders, coordinating logistics for events, swag, and campaign programs, and supporting

Qualifications

• Bachelor’s degree or equivalent experience required.
• 5+ years supporting senior-level executives in a high-growth or fast-paced environment (SaaS or tech industry strongly preferred).
• Experience coordinating events, merchandise, gifting, or marketing program logistics.
• Strong organizational and time management skills with a demonstrated ability to prioritize tasks independently.
• Proven success in managing high-volume scheduling, travel, and coordination across multiple stakeholders.
• Excellent written and verbal communication skills with a high degree of professionalism; able to represent executives with professionalism.
• Adaptable, level-headed, and able to handle confidential or time-sensitive matters with discretion.
• Proficiency in Google Workspace, Slack, Zoom, and other modern workplace tools.

Responsibilities

• Manage and optimize complex calendars across time zones with minimal conflicts, applying sound judgment to prioritize meetings aligned with business needs.
• Coordinate detailed domestic and international travel, including itineraries, agendas, and logistical arrangements.
• Anticipate needs and ensure executives are prepared for all meetings by tracking agendas, briefing materials, and follow-ups.
• Draft and edit professional correspondence, presentations, and internal documentation as needed.
• Track key deliverables and action items to ensure follow-through on top priorities.
• Partner closely with other executive assistants, Chiefs of Staff, and GTM leaders to manage alignment, meeting flow, and operational rhythms.
• Work closely with the Events Manager to support the planning and execution of GTM-led events and team offsites, handling executive logistics and communicating with stakeholders.
• Serve as a consistent and reliable point of contact for the GTM leaders and cross-functional stakeholders.
• Support marketing programs with day-to-day logistics, partnering with office managers to keep swag and print materials stocked, selecting and ordering merchandise, and arranging shipments to customers.
• Support company recognition programs, including sourcing, ordering, and distributing award gifts for winners.
• Process and track expense reports, purchase orders, approvals, and other administrative workflows in compliance and company policy.
• Handle highly sensitive information with absolute discretion and professionalism.

Skills

Executive support

Calendar management

Travel coordination

Cross-functional collaboration

Discretion & confidentiality

Communication skills

Time management

Education

Bachelor’s degree or equivalent experience

Tools

Google Workspace

Slack

Zoom

Job description

OpenGov in Chicago, IL seeks a highly organized Senior Executive Assistant to support three GTM executives. You will own calendars, travel, and daily operations while building cross-functional relationships with professionalism and discretion.

This onsite role requires adapting to fast-paced priorities and strong communication. You’ll partner with Marketing, Professional Services, and Customer Solutions leaders, coordinating logistics for events, swag, and campaign programs, and supporting