Remote Facilities Coordinator: Maintenance & Vendor Liaison

RemoteFetch; Bakersfield (CA); Remote; USD 52,000 - 64,000; Full time

Job summary

CBRE is seeking a Facilities Associate Coordinator to oversee maintenance activities across a large healthcare portfolio in a fully remote role. You will serve as the main liaison between landlords, tenants, and service providers, and manage work orders through CMMS and COUPA workflows.

The role requires coordinating across multiple sites, auditing vendor documents, and providing status reports to stakeholders while ensuring compliance with SLAs and healthcare standards.

Qualifications

• High School Diploma or GED with 3-4 years of job-related experience.
• Must live within the Pacific Standard Time zone.
• Prior experience in vendor coordination or facilities maintenance.
• Proficiency with CMMS platforms and procurement software (COUPA experience preferred).
• Demonstrated ability to manage client-facing relationships and navigate escalated communications.
• Working knowledge of facilities maintenance processes and documentation.
• Ability to evaluate and communicates unusual and/or complex content in a concise and logical way.
• In-depth knowledge of Microsoft Office products (Word, Excel, Outlook).
• Organizational skills with an advanced inquisitive mindset.
• Advanced math skills (percentages, discounts, markups).
• Applicants must be authorized to work in the United States without visa sponsorship.

Responsibilities

• Coordinate building maintenance activities across a large, multi-site healthcare portfolio.
• Serve as the primary point of contact for escalated communications between landlords, tenants, and third-party service providers.
• Manage end-to-end work orders via the CMMS, ensuring timely scheduling and resolution of repairs.
• Prioritize emergency work order requests to meet SLAs and healthcare requirements.
• Review and audit vendor proposals, invoices, and documentation for accuracy and contractual compliance.
• Prepare and present progress status reports regarding work orders to management.
• Manage purchase order requests and approvals within COUPA.
• Assist the facilities team with expense report submissions and procurement of parts for repairs.
• Collaborate cross-functionally with maintenance teams and internal client stakeholders.
• Impact own team and related teams; suggest improvements to processes.

Skills

Vendor coordination

Facilities maintenance

CMMS

COUPA experience

Client-facing relationships

Microsoft Office

Math skills

Organization

Education

High School Diploma or GED

Tools

CMMS platforms

COUPA

Procurement software

Word

Excel

Outlook

Job description

CBRE is seeking a Facilities Associate Coordinator to oversee maintenance activities across a large healthcare portfolio in a fully remote role. You will serve as the main liaison between landlords, tenants, and service providers, and manage work orders through CMMS and COUPA workflows.

The role requires coordinating across multiple sites, auditing vendor documents, and providing status reports to stakeholders while ensuring compliance with SLAs and healthcare standards.