Facilities Operations Specialist

CBRE; South Bend (IN); On-site; USD 42,000 - 54,000; Full time

Job summary

CBRE is seeking a Facilities Coordinator to support clients, vendors, and contractors in day-to-day facility tasks and work orders. The role focuses on operations, reporting, and coordination to assist Property Managers with repairs and investments.

You'll acknowledge inquiries, collect work orders, file documents, monitor external activities, and follow defined procedures under supervision, ensuring compliance with policies and timelines.

Qualifications

• High School Diploma or GED with up to 2 years of job-related experience.
• Ability to follow basic work routines and standards in the application of work.
• Communication skills to exchange straightforward information.
• Working knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.
• Strong organizational skills with an inquisitive mindset.
• Basic math skills. Ability to calculate simple figures such as percentages, discounts, and markups.
• Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future

Responsibilities

• Work with landlords, tenants, and service providers to implement procedures, policies, and reporting formats.
• Acknowledge client inquiries and collect work orders.
• Collect information reports to assess performance and progress.
• File work orders, proposals, and department files submitted by vendors.
• Monitor activities outside the building, including waste disposal and recycling.
• Follow instructions, short correspondence, and memos; ask clarifying questions.
• Respond to inquiries or complaints from clients, co-workers, and supervisors.
• Use existing procedures to solve straightforward problems under limited discretion.
• Deliver output by following defined procedures under close supervision.

Skills

Communication skills

Strong organizational skills

Basic math skills

Education

High School Diploma or GED

Tools

Microsoft Office

Job description

CBRE is seeking a Facilities Coordinator to support clients, vendors, and contractors in day-to-day facility tasks and work orders. The role focuses on operations, reporting, and coordination to assist Property Managers with repairs and investments.

You'll acknowledge inquiries, collect work orders, file documents, monitor external activities, and follow defined procedures under supervision, ensuring compliance with policies and timelines.