Remote Executive & Project Admin VA

20Four7Va.Test; United States; Remote; USD 25,000 - 39,000; Full time

Benefits offered by this job

Competitive rates

Weekly payments

Free training and upskilling

Supportive community

Additional opportunities

Job summary

20four7VA is seeking an offshore independent contractor to deliver remote Executive & Project Administrative Virtual Assistant services for a Texas-based contractor. The role focuses on executive assistance, meeting support, and back-office tasks conducted remotely.

The qualified candidate should manage calendars, take organized notes, enter project data, handle submittals, and coordinate communications with vendors and clients.

Qualifications

• Executive assistant or back‑office support experience required.
• Strong data-entry and documentation skills.
• Calendar and meeting-management experience.
• Professional note‑taking and follow‑up skills.
• Strong written English.
• Experience supporting executives or project managers preferred.
• Construction or project administration experience is a plus but not required.
• Ability to learn proprietary software and recurring workflows.

Responsibilities

• Manage calendars, appointments, reminders, and priorities.
• Attend virtual meetings and take detailed notes.
• Track action items and follow ups from meetings.
• Schedule routine meetings and communications.
• Enter production and project data into internal tracking systems.
• Assist with submittals and other project documentation.
• Provide proactive updates and communicate with clients and vendors.

Skills

Executive assistant

Administrative support

Data entry

Calendar management

Note taking

Written English

Communication

Proactive

Tools

Microsoft Office

Google Workspace

Calendar apps

AI note-taking tools

Video conferencing tools

Project tracking systems

Job description

20four7VA is seeking an offshore independent contractor to deliver remote Executive & Project Administrative Virtual Assistant services for a Texas-based contractor. The role focuses on executive assistance, meeting support, and back-office tasks conducted remotely.

The qualified candidate should manage calendars, take organized notes, enter project data, handle submittals, and coordinate communications with vendors and clients.